Facilities and Procurement Assistant - Liverpool, United Kingdom - CRA Consulting

CRA Consulting

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Facilities and Procurement Assistant:

Location
Liverpool
Discipline:
Legal
Job type:
Permanent
Salary:

££ £25000 per annum

Contact name:

Adam Perry

Job ref:
BBBH15131_ Published:
about 3 hours agoFacilities and Procurement Assistant

£20,000 - £25,000 Salary
Full Time, Permanent
Liverpool

Who we are:
CRA Consulting are a specialist legal recruiter, operating across the UK. CRA works in partnership with reputable law firms with either local, regional, national or international presence. We recruit at all levels from board, director and partnership level through to support staff.

About the business:
Our client is a Future Facing firm. With 75 offices in 43 countries and 4,800+ lawyers worldwide, they combine deep sector understanding with a global overview.

They are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of delivering legal services.

Their bold approach to a changing future ensures that they nurture employees and recruit top talent.
If successful, you will perform the following role as a Facilities and Procurement Assistant:

The Facilities and Procurement Assistant is a hybrid role made up of 50% facilities support and 50% administration support for the procurement functions.

The facilities support element encompasses office management, customer service, health and safety, working environment maintenance regimes etc. The procurement support element encompasses administrative support to the Procurement team including PO generation, reporting and more.

As Facilities & Procurement Assistant you will be the person on the ground responsible for the day to day running of a professional office environment.

You will also provide administration support to the Procurement team.

Utilising all support available you will:

Take ownership of problems and resolve through appropriate methods
Understand the needs of colleagues on site and bring forward ideas and solutions where required
Maintain site files and ensure that they are up to date and compliant with statutory regulations
Place service calls for failed equipment
Manage contractors on site and keep self and key contacts updated with ongoing maintenance issues
Conduct H&S inductions with new joiners/arrange access pass/prepare desk/liaise with IT re set up
Monitor Health and Safety on site to include regular inspections
Assist where necessary with internal room networked devices ensure these are tested and in good working order and report any issues to IT
Liaise with cleaning company as necessary to uphold cleaning standards
Ensure adequate stocks of required consumables e.g. cleaning products, coffee machine products, stationery

- uphold security on site by monitoring access points and ensuring temporary passes are recorded and tracked/ uphold building security procedures

Build a relationship with landlord representatives and their agents; attend Occupiers' meetings to gather knowledge on wider estate issues where required
Deal with post adhering to guidelines set up (Liverpool only)
Log incoming post/couriers and distribute
Prepare/package outgoing post
Complete Billback
To carry out administrative tasks supporting the wider business support team at CMS and ad hoc duties as and when required
Provide Procurement based admin support such as monitoring the mailbox and creation and tracking of purchase orders
Issue monthly reporting for the Procurement team to teams across the business
Track savings achieved by the Procurement team
Code invoices for various teams within the business
Be the central point of contact for supplier invoices distributing invoices for authorisation to the appropriate managers, monitoring same to ensure their timely return
Assist the Procurement team in budget preparation
Other Procurement administrative activities on request.

Skills:

Must be a selfstarter and proactive
Highly service focussed with a 'can do' attitude
Well organised, able to plan and prioritise the work of self and others, with strong attention to detail
The ability to listen, question and interpret information to understand requirements
Problem solving skills and the ability to suggest and deliver creative/innovative solutions
Good interpersonal skills, flexible to work with a range of styles and personalities
Excellent verbal communication skills
Ability to maintain standards when under pressure.
Able to build strong relationships with key stakeholders e.g. landlord, contractors, Partners and internal staff, other Facilities teams when required
Flexibility to support outside usual hours if required
To deal with complaints or queries in a calm and professional manner and escalate when necessary
A good decision maker, with the ability to use own initiative and work independently as well as a member of a team
The confidence to make a decision when required and back it up if challenged