Personal Assistant - Edinburgh, United Kingdom - Faithful+Gould

Faithful+Gould

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Objective:

Deliver highquality executive support for the UK&E Property Managing Director, the Managing Director for the Scotland & Ireland Region and the Regional Leadership Team for Scotland & Ireland
Liaises with PAs across Faithful+Gould and Engineering Services to share best practice

Requirements:

Experience of working in a similar administrative support or Personal Assistant role.
Experience of successfully working with senior leadership and ability to develop

- and maintain good working relationships at all levels.

Ability to communicate at all levels with a positive, proactive approach.
Proven excellent diary management and administrative skills.
Experience of diary management for senior stakeholders within a fastpaced environment.
Experience of leading on administration services and ensuring best practice and continuous improvements.
Ability to be flexible and work with a team on tasks or projects/programmes.
Confident and professional manner of communication.
Experience of working under pressure and meeting deadlines.
Ability to preempt actions required and act accordingly.
Excellent knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel and PowerPoint).
Collaborative and supportive team player.
Ability to work autonomously.

Responsibilities:

Responsibilities
Provide a highquality PA service to the UK&E Property Managing Director, the Managing Director for the Scotland & Ireland Region and the Regional Leadership Team for Scotland & Ireland
Extensive diary management.
Attendance at weekly and monthly meetings to capture, disseminate and manage the progression of actions.
Conducting regular meetings with the Regional Leadership Team to review and discuss upcoming events and other requests.
Booking travel and accommodation including flights/cars/visas etc.
Arranging meetings, inviting attendees and preparing/circulating agendas, document packs as required.
Manage process for compiling regular reports and presentations.
Processing of expenses and invoices.
Ensure best practice and continuous improvement across the business administration function.
Coordinate the signing of Contracts ensuring correct paperwork in place close liaison with UK&E Commercial Director, Commercial and Operations.
Organising and coordinating staff roadshows, conferences, social events.
Work collaboratively with the PA's across Faithful+Gould

The Individual:

Great interpersonal skills (tact, integrity, confidentiality, patience and ability to get on well with all levels of staff)
Proactive, organised and efficient
Able to preempt actions required and act accordingly
Able to keep calm under pressure and when working to often demanding deadlines.
Flexibility to deal with changing priorities and tasks
Discretion due to exposure to confidential and legally privileged information
Ability to pick up corporate systems quickly

_ Additional Information Preferred Location Scotland, Northern Ireland or Ireland with ability to travel between key office locations when required._

Training:

You should possess a willingness to continue to develop your career through our structured training programme.

Faithful+Gould provides a portfolio of training and development courses designed to help you make the best of your abilities and talents and also encourage Continuous Professional Development Activities.

Rewards and Benefits:

Security Clearance:

Faithful+Gould recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment.

We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements.