Senior Administration Assistant - Eastleigh, United Kingdom - Connect2Hampshire

Connect2Hampshire

Verified Company

Eastleigh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Administrative Assistant
Farehem/Hybrid
Mon - Thursday 08:30 - 17:00 Friday 08:30 - 16:30
Hampshire County Council children services team are seeking an Administrative Assistant to assist with administrative tasks and duties.
Job duties and purpose

Assisting with organising and developing support services and resources to meet business needs.
Updating and monitoring local management information systems, outlook calendars, diary management etc.
Providing high quality customer service skills with strong attention to detail.
Reception duties including opening of post and dealing with routine enquiries/signposting.
Updating client data and maintenance of client information system (ICS).
General admin duties ie; filing, photocopying, faxing etc,
Scheduling of meetings, booking venues and refreshments as required
Minutetaking at meetings to include sending of invites, meeting/greeting visitors, typing up & distribution of minutes within strict deadlines
Ordering of stationery
To undertake any training required for job role
Ad hoc projects, as agreed with your manager, which are commensurate with the skillset of this post.

Qualifications, Skills, Knowledge and Experience:

Essential:

GCSE or equivalent in English and Maths.
Previous experience of delivering a wide range of administrative functions.
High level of accuracy and attention to detail for data entry.
Good organisation and time management skills.
Ability to communicate effectively at all levels.
Ability to prioritise workload, multitasking with mínimal supervision & adapting to changing priorities
A willingness to be flexible and adaptable to undertake a variety of different tasks.
Experience of working with confidential/sensitive information
An excellent working knowledge of Microsoft Word, Excel and Outlook
General administrative experience Desirable:
Qualification in administration or equivalent experience
Taking minutes of meetings (shorthand/longhand or laptop)
Experience of working in Public Sector environment or similar
Experience of using IT system

Initial training will be provided and home working will be possible after this.