Associate,ined Support&board Operations-fixed Term - London, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Summary

As a member of Group Corporate Secretariat's ("GCS") central team, to provide high quality advice and support across a broad range of company secretarial and departmental tasks and activities in particular in relation to the smooth running and effectivenessof Board Committee meetings / papers.

Responsibilities

As a member of Group Corporate Secretariat ('GCS') central team, provide high quality PA and administrative support to the Board of Standard Chartered PLC (with particular focus on the independent non-executive directors ('INEDs') and the external advisorsto the Board Financial Crime Risk Committee ('BFCRC Advisors') and act as the first point of contact with senior management on matters related to the Group's business.

Responsibilities:

Act as the first point of contact between relevant INEDs and their external PAs on all matters relating to their attendance at internal and external meetings relating to the Group's business.
Manage INEDs travel arrangements, whereabouts, meetings dates, logistics.
Manage other aspects of INED administration including IT, mobile phones, post and other communications.
Coordinate INED biographies and ensure that updates are regularly communicated for internal / external distribution.
Manage all aspects of onboarding for any new INEDs and managing the exit process for any INEDs retiring from the Board
Manage training program including facilitating and monitoring inperson and online training, induction plans and travel itineraries for relevant INEDs.
Ensure that records of induction training and ongoing engagement, attendance at internal and external meetings and materials for such meetings (including file notes) are maintained and shared.
Manage the Board meeting calendar and related actions in conjunction with the Board Support team.
When required, undertake document searches and collation of relevant documents in response to regulatory or audit requests that relate to the Board or Board Committees.
Maintain records relating to INEDs expenses and invoices.
Liaise with the Group's internal and external tax advisors to collate and prepare relevant information regarding INED benefits for inclusion in the Group Annual Report and Account
Coordinate the maintenance of the INED aspect of the Board and Committees contact list.
Provide effective stakeholder management with Senior Managers, Board Directors, their PA's and EA's
Work closely with the Board Support team on logistics relating to the Board and Committees as required (e.g. final paper distribution, signature/approval of documents).
Attend overseas Board meetings (as required) to provide support to the Board and ensure the smooth running of meetings and events, including meeting logistics and other administrative tasks.
Act as a backup for members of the Board Support team to ensure uninterrupted support to the Board/Board Committee meetings.

Strategy:

To adhere to the Group's Strategy and Strategic Goals agreed by GCS.

Business:

To serve the needs to the Business in GCSrelated work and matters.

Processes:

To adhere to GCS agreed processes.

Risk Management:

Ensuring effective Board Operations controls, procedures and processes for INEDS and external advisers are followed to deliver efficient, robust and effective work practices.

Governance:

To adhere to GCS's governance framework.

Regulatory & Business Conduct:

Display exemplary conduct and live by the Group's Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations,guidelines and the Group Code of Conduct.
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders:

Group Independent Non-Executive Directors
Board Financial Crime Risk Committee Advisors
Group Company Secretary
GCS Board and Committee Secretaries and support team
Group Management Team Offices
Group Chairman's Office

Qualifications:

Excellent attention to detail.
Proven excellent organisational and forward planning skills are essential in this role.
Flexibility will be required to work outside normal business hours when required, particularly around scheduled Board / Committee meetings.
Good interpersonal, written and verbal communication skills with the ability to communicate at all levels and between different cultures.
Ability to build effective relationships at all levels, demonstrating confidence in dealing with senior executives and Board members. Possess a positive, flexible and collegiate approach with the ability to contribute to teamwork enhancement.
Ability to prioritise workload and manage deadlines. Adaptable to last minute and developing events whilst still maintaining composure.
Reliable, selfmotivated, intuitive and proactive.
Possess the ability to identify and drive opportunities for continuous improvement.
Possess a common sense approach.
Strong IT skills, particularly MS Word and MS Powerpoint.
Adept to working in a confidential environment, with increased compliance / control standards.
Able to work effectively within a collaborative environment
Exemplary integrity, ethics, independence and resilience.

About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunitiesto grow and do better than before.

If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you.

You can count on us to celebrate your unique talents. And we can't wait to see the talents you canbring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours.

When you work with us, you'll see how we value difference and advocate inclusion.

Together we
:
Do the right thing and are assertive, challenge one another, and live with integrity, while putting t