Admin Assistant - Stratford, United Kingdom - Klein Hamilton Executive Search

Klein Hamilton Executive Search

Verified Company

Stratford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Admin Assistant | Stratford| Full Time | Up to £25,000.00 P.A.

Admin Assistant

An Admin Assistant is required to join and perform day-to-day office tasks associated with the running of the Depot, and to support the Depot Manager and office staff and provide a key point of contact for clients.

Main Responsibilities

Complete yard walks daily and update syrinx so all information is showing correctly in the depot to ensure that service reminders are flagged accordingly.
Ensure that all stock transfers are updated on syrinx and all relevant people have been informed.
Ordering parts for repair, requesting purchase orders and providing these to suppliers.
Ensuring that goods are checked and receipted on syrinx in a timely manner.
Checking service reminders daily to ensure all services are booked in advance and all the relevant people have been made aware.
Book LOLER inspections via external suppliers and liaise with them on a fortnightly basis.
Liaise with the foreman fitters regarding brake testing expiries ensuring any action required is carried out.
Produce engineering certificate packs to be placed in machines on a weekly basis.
Completing administrative duties and responding to queries and identifying the best course of action within agreed timescales.
Data entry onto inhouse Syrinx system: Confirming contracts on hire, entering new orders, entering machine and attachment numbers.
Supporting the compliance of company policies and procedures relating to health and safety and environmental management.
Ensure the proper use and care of equipment and materials used in the execution of the role
Interrogating data in syrinx to deal with customer queries
To attend required safety briefings and ensure you understand the context and what is required of you
To participate in drug and alcohol screening when required
To ensure you follow all control measures outlined in any risk assessment relating to the work you do
To report any accident, incident or near miss in which you are involved or which you witness and to fully cooperate with any subsequent investigation
To ensure that you refuse to comply on the grounds of safety whenever you believe that you have been placed in an unsafe situation or are given instructed to undertake an unsafe operation

ESSENTIAL SKILLS

Able to perform all duties in a polite, efficient, professional and courteous manner
Excellent verbal, numeric and written skills
Excellent IT skills, fully skilled in Microsoft Office suite (Word, Excel, Outlook, Powerpoint)
Be familiar with and understand how to interrogate the Company's management system (Syrinx) for analysis and reporting purposes
Excellent telephone manner and ability to handle high call volumes efficiently
Confident and resourceful when dealing with customers and their requests
Good attention to detail with a tenacious approach
Maintains high personal standards and encourages them in others
Able to manage priorities and deliver on time

DESIRABLE SKILLS