Attendance and Admissions Officer - Chafford Hundred, United Kingdom - Harris Federation

Harris Federation
Harris Federation
Verified Company
Chafford Hundred, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are looking for an experienced school administrator to join our office team as Attendance and Admissions Officer.


About Us


Harris Primary Academy Mayflower is a successful academy that was judged outstanding in every category in our May 2017 Ofsted inspection.


We are a 5 form entry primary school, opening with a Reception cohort and are growing by a year group at a time with currently 902 pupils on roll from Nursery to Year 6.

This will make our academy, which was funded under the free school programme with backingfrom Thurrock council, the Department for Education and the Harris Federation which sponsors the free school, the biggest primary free school in the country.


We are a sister school to Harris Primary Academy Chafford Hundred and Harris Academy Chafford Hundred, along with the other Academies in the Harris Federation.

We work very closely together and share the very best practice and leadership knowledge and capacityto make the education we offer outstanding.

Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement:
"Excellence, Every child, Every day."


Main Areas of Responsibility

The purpose of your role will be:

  • Administration of Nursery, Reception and in year admissions to the academy
  • Coordination of Appeals
  • Data administration and support
  • Improve and monitor attendance for all pupils

Your responsibilities will include:

  • Assisting Senior Leadership Team in the Management and Development of attendance and punctuality policies
  • Daily monitoring and followup of attendance and punctuality
  • Participating on late desk
  • Making home visits withthe Education Welfare Officer or member of SLT
  • Sending template letters to parents regarding attendance matters
  • Ensuring the smooth operation of the computerised registration system
  • Ensuring daily attendance information is entered accurately onto the system
  • Establishing the reason for absences in liaison with parents
  • Preparing and distributing attendanceand punctuality certificates
  • Following up on poor attendance or punctuality
  • Liaising with the Educational Welfare Officer to ensure prompt, consistent and rigorous intervention with poor attendance
  • Monitoring student attendance together with pupils' progress and performance in relation to targets set for each individual
  • Dealing efficiently and effectively with referrals on attendance concerns
  • Alerting staff to problems experienced by pupils and to working collaboratively with other academy staff as to how these may be resolved
  • Communicating with parents and with persons or bodies outsidethe Academy concerned with the welfare of individual students
  • Organising fortnightly meetings with SLT to review attendance figures and action taken
  • As LAC mentor, meeting with LAC students weekly
  • Administration of admissions in to the Academy
  • Main point of contactfor Admissions, Open Evening, Transition and other student Induction events
  • Administration of Open Morning, including arranging publicity and assisting at the event
  • Ensuring that transition and enrolment withthe Academy goes smoothly
  • Contacting the parents of students who do not startthe Academy when expected.
  • Developing relationships with feeder and local Nursery Schools and settings
  • Keeping up to date with new Admissions Regulations and policies
  • Coordination of appeals
  • Administration of In-Year admissions

Qualifications & Experience

  • A good standard of education especially in literacy and numeracy
  • Sound knowledge of Microsoft software
  • Knowledge of MIS for input and export of student attendance data and the generation of reports.
  • Training on MIS in relation to attendance and report generation
  • Knowledge of attendance policies and procedures
  • Knowledge of the range of agencies that work with students and their families
  • Basic knowledge of first aid (e.g. emergency first aid course) or willingness to undertake training.
  • Knowledge of a range of attendance codes and when they can be used
  • Knowledge of many of the social issues facing students from disadvantaged backgrounds
  • Two years' experience of working in an educational establishment
  • Experience of meeting with parents/carers formally and informally
  • Experience of managing attendance systems, including completing weekly, half termly and annual reports
  • Experience in a similar role
  • Ability to effectively prioritise own workload.
  • Experience of working with primary age pupils

Professional Development & Benefits
Our people are at the heart of our success.

We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre.

We invest in our staff with support, coaching, mentoring, and a wide rangeof top-quality training programmes delivered at every level.


In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan includingaccess to a virtual GP, electric car scheme, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits.

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