Reception and Facilities Co Ordinator - Colchester, United Kingdom - JS Legal Recruitment Ltd

JS Legal Recruitment Ltd
JS Legal Recruitment Ltd
Verified Company
Colchester, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Reception & Facilities Co-Ordinator
Our client base in Colchester is now recruiting for an experienced Reception & Facilities Co-Ordinator.

You will contribute to the efficient operations of their offices by providing a comprehensive service to both external and internal clients.


Reception

  • Responsible for managing the reception for two offices
  • Meet and greet in a confidant and professional manor
  • Responsible for maintaining the reception area, waiting room and meeting rooms
  • Distribution of incoming post, franking and mange collection of outgoing post
  • Supervise members of the Front of House Team

Facilities

  • Coordinate the facilities for the firm across two offices
  • Arrange for regular maintenance of equipment and internal systems (e.g. heating systems, alarms ,security cameras)
  • Keep track of regular and adhoc facility expenses
  • Assist the HR & Office Manager with managing facilities budgets
  • Assist with team moves and office relocations
  • Manage the stock of office, stationary and kitchen supplies
  • Liaising and coordinating with external contractors and suppliers
  • Compare costs and benefits when evaluating new suppliers
  • Maintain an update contacts list of external suppliers
  • Ensure compliance with health and safety regulations and fire safety including weekly alarm testing
  • Attend the office out of hours on an ad hoc basis when services cannot be completed during office hours
  • Experience as a Receptionist in a professional services environment essential
  • Previous facilities coordination experience desirable within a Law firm or professional services environment
  • Understanding of safety regulations in offices
  • Excellent written and verbal communication skills essential
  • Excellent organisation and time management
  • High sense of urgency and ability to work to deadlines
  • Must be able to remain calm under pressure
  • A pro
- active ,professional and friendly attitude

  • Be comfortable in dealing with staff at all levels


  • Hours Monday

  • Friday 9.00am 5.00pm
  • 22 days annual leave, plus bank holidays and additional 3 days for Christmas closure
  • Pension
  • Friendly working environment

Salary:
£23,000.00-£29,000.00 per year


Benefits:


  • Company pension
  • Cycle to work scheme
  • Private medical insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Colchester: reliably commute or plan to relocate before starting work (required)

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Reception: 1 year (preferred)
  • Facilities: 1 year (preferred)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person


Reference ID:
JSL2265
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