Admissions and Attendance Officer - Thetford, United Kingdom - Academy Transformation Trust

Academy Transformation Trust

Verified Company

Thetford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Purpose of the job

To manage the operation of legal registration and lesson registration via the academy's BROMCOM system.
To monitor and analyse attendance data in conjunction with the pastoral team and Assistant Principal attendance on a regular basis.
To implement academy and trust approaches that improve attendance.
To take the lead in the management of academy admissions.

Wider contribution as member of the academy:

Lead by example and consistently embody our high expectations as set out in 'The Iceni Way' and out policies.
Contribute to the effective safeguarding of students, promoting student welfare and working with the SLT to ensure that students and staff are safe.
Build positive and strong relationships with our students, valuing their opinions and encouraging the development of Iceni traits.
Promote inclusion, equality of opportunity and diversity in all of your work.
Support the spiritual, moral, social and cultural development of students ensuring that the promotion of British values is at the heart of the academy's work.
Assist in the daytoday operational running of the academy.
Contribute to and take an active part in your own professional development and the improvement of the academy.
Value and recognize the work of all staff in the academy.

Specific Responsibilities:
Admissions

Manage all aspects of inyear admissions from initial enquires through to start dates for new students, resulting in an efficient admissions process.
Monitor school transfer list for new year 7 intake and liaise with LEA admissions to ensure that the PAN is not exceeded.
Coordinate uploading of new entrants admissions data onto Bromcom
Liaise with the Principal to collect information about prospective students prior to an offer of a place being made.
Liaise with heads of department and curriculum lead to construct timetable for inyear admissions including students on Managed moves and attendance trials
Prepare starter packs for all new families and enter all family information onto the academy database.
Maintain a detailed admissions file.
Ensure an appropriate 'stock' of prospectus and other admissions forms are always made available.
Keep all files and records uptodate and ensure all procedures, for leavers and new entrants are followed.
Ensure safe storage of student files and secure transfer for leavers files
Provide administrative support for Managed moves
Provide administrative support for appeals process
Complete referrals to NCC Elective Home Education Team

Attendance

Daily monitoring of attendance for all students.
Identify children and families who require support with their attendance.
Liaise with SLT, Heads of Year/ SSOs and Teachers and other relevant staff regarding students who are of concern.
Raise attendance issues with parents; meet with both parents (if applicable) and students in order to support them to improve their attendance.
Prepare letters for families to address attendance issues as per academy policy.
Meet with the appropriate external agencies regularly and refer students who are not meeting their attendance targets.
Attend meetings with any appropriate external agencies as a representative of the academy and liaise with relevant staff in order to support students to successfully improving their attendance.
Produce a half termly summary of attendance across the academy and any other reporting on attendance as required by staff or Governors.

- _Undertake 1-day absence check calls to parents of targeted students._
- _Pursue staff who have failed to complete their register by the designated time._
- _Be the first line liaison with parents over all matters relating to attendance/absence._
- _Deal with all messages from parents regarding absence._
- _Liaise with the appropriate external agencies on matters of attendance and generate absence/punctuality letters to parents._
- _Provide weekly statistics for the Principal and designated staff and as requested._
- _Be responsible for all arrangements relating to Governors' attendance panels._
- _Prove administrative support for the regular punctuality sweeps._
- _P_rovide administrative support for attendance trials

Provide administrative support for parttimetimetables
Issue Fixed penalty notices in line with LEA guidelines
Work with LEA attendance team regarding PPME referrals and fast track process

General Responsibilities

Lead by example and consistently embody our high expectations embodied in 'The Iceni Way'
Contribute to the effective safeguarding of students, promoting student welfare and working with the SLT to ensure that students and staff feel safe.
Build positive and strong relationships with our students, valuing their opinions and encouraging the development of Iceni value and ethos.
Promote inclusion, equality of opportunity and diversity in all of your work.
Work in partnership with parents and carers