Personal Assistant - London, United Kingdom - Legal & General Investment Management

Legal & General Investment Management

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference

VN26197Role Type
Fixed Term Contract (inc Secondee)Location
LondonSalary
CompetitiveClosing Date
26 July 2023Your role at a glance
This role is a 912 months maternity cover that directly assists the Group Risk Chief of Staff with daytoday tasks, a hybrid of executive, personal and project assistant activities to support the Group Risk function.

What you'll be doing

Arrange Risk committees and external regulatory meetings and support the preparation of papers that cover the remit of the Risk function. Liaising with stakeholder's EAs and PAs, and ensuring presentations and materials are of high quality and are provided to the Committee on a timely basis.
Plan and prepare required agendas and minutes, ensuring agendas are defined sufficiently in advance, and any associated PowerPoint presentations or Excel spreadsheets are to a high standard ensuring actions points from previous meetings can be quickly addressed.
Support in organising townhalls, regular team meetings, events i.e., Away Days and Conferences (held physically or virtually) for the Risk function as and when required. Ensuring logistics for each event are in place.
Assist project delivery by monitoring and maintaining the status of work programmes by monitoring timescales and those deliverables are progressing to plan. Prepare project reporting materials as required.
Onboarding of any new starters, ensuring team organisation charts, distribution lists and Risk Induction packs are kept up to date to support business priorities
Initiating payment of invoices/expenses, dealing with queries which arise subsequently, maintaining other Group systems as required ensuring accurate and confidential records are kept in respect of holidays, sickness, expenses, corporate hospitality and entertaining etc in order Group and departments reports are accurate and comply with Group standards
Work effectively with wider L&G PA community to ensure there is always highquality support in place and providing cover during absence and periods of high workload to enable continuity and successful delivery in the business area
Continually promote and ensure compliance with the Groups Equality and diversity and treating customers fairly policy and procedures

What we're looking for

PA experience within a financial services sector is essential
Previous experience working with senior managers and teams (ideal)
Previous experience supporting Risk, Audit or Legal function (ideal)
Strong interpersonal and organisational skills
Strong oral and written communication skills
Proactive in dealing with all problems that arise in the relevant leader's absence. Seek proactive resolution and continuously suggest way of improving existing processes.
Ability to create a strong internal network
Ability to handle multiple tasks, prioritising busy work to importance and deadlines and flexible in a continuously changing environment
Ability and willingness to grasp new or unfamiliar software quickly when necessary

Benefits:

When you commit to Legal & General, we'll commit to you too. That means we'll recognise and reward your hard work, your performance and your contribution.

If you join us, you'll get access to some great benefits, including 25 days holiday (excluding bank holidays), an annual supplement for private medical insurance, generous pension scheme and life assurance, We're also proud to offer competitive family leave.

You'll have the opportunity to participate in our annual, performance-related bonus plan, and then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.