PMO Senior Project Officer - Newcastle upon Tyne, United Kingdom - Department for Environment, Food and Rural Affairs

Department for Environment, Food and Rural Affairs
Department for Environment, Food and Rural Affairs
Verified Company
Newcastle upon Tyne, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Details:


Reference number:


Salary:

- £37,295 - £44,724
  • National: £37,295 £41,425, London: £40,262 £44,724 For details of our pay on appointment policy, please see below under the heading 'Salary'

Job grade:


  • Senior Executive Officer
    Contract type:
  • Permanent
    Business area:
  • DEFRA
  • CSA
  • Chief Scientific Adviser
    Type of role:
  • Project Delivery
    Working pattern:
  • Flexible working, Fulltime, Homeworking, Job share, Parttime, Compressed Hours
    Number of jobs available:
  • 2Contents
Location

About the job


Benefits:

Things you need to know

Location

  • Bristol, London, NewcastleuponTyne, YorkAbout the job

Job summary:

There are 2 SEO roles.


Role 1 will focus on:
Project planning, Reporting (Programme Information), Stakeholder Management, Programme Performance and Controls.


Role 2 will focus on:
Assurance, Risk and Governance.


The PMO Senior Project Officer will bring developed skills across project delivery and support the PMO Manager and Senior Managers in delivering portfolio and programme requirements.

You will have a key role in project governance, assurance, reporting, planning and controls.

You will be working with key internal and external stakeholders to ensure the agreed project/programme outputs outcomes are tracked and delivered.

You will support your reporting Manager to shape and make improvements to ensure the Programme is an efficient and effective PPM unit.


Job description:


For Role 1 preference, the key areas are:

1. Planning, Project Performance &
Controls

2. Governance and Reporting (Programme Information) - Having an understanding of the reporting requirements from the Portfolio Team. Coordinating and collating content and ensuring workflows are adhered to whilst meeting tight timescales. Contributing to the iterative improvement and management of information, playing a key role in keeping trackers and information up to date and communicating these clearly to colleagues to support reporting.


Providing the PMO Manager with support on leading Governance and Reporting requirements for all external Governance, including (but not limited to) Government Internal Audit Agency and Government Major Projects Portfolio requirements.

This will involve being the main point of contact for queries, creating action plans and monitoring progress against these action trackers.

Ensuring timely, consistent and accurate data collection, analysis and reporting on progress and delivery confidence. Carrying out quality checks on information provided.


3. Stakeholder Management - Supporting the development of a Stakeholder Management and Communications Plan, including engagement and communication activities as well as developing and maintaining internal and external relationships effectively.

Work with the Communications Lead to ensure that stakeholder responsibilities and needs are understood and addressed in reporting arrangements. Develop peer networks across the department.


4. Programme Controls - Support the PMO Manager in the coordination and production of Business Cases for projects. Contributing to managing schedules, timetables and planners to meet business and organisational requirements. Managing the progression of projects through the appropriate governance routes and driving completion of the necessary steps/actions required to provide Governance and Assurance.


Responsible for liaising with workstream leads on Change Control to ascertain when formal change control activities need to take place.

Provide for the PMO Manager to chair all change control meetings, gaining relevant approvals and logging relevant changes. Deputising for the G7 where required.


5. Benefits Realisation - Have an awareness of the Theory of Change in relation to outputs, metrics, deliverables, outcomes and benefits and how these are measured, tracked and owned and align to performance reporting.


For Role 2 preference, the key areas are:

6. Risks & Issues - supporting the PMO Manager to monitor and manage the Risk Register and Issues Log. Attending Risk review meetings taking Minutes and updating the Risk Management system on mitigating actions and escalations as appropriate. Ensuring information is updated in a timely manner for the PMO lead to provide accurate monthly risk management reports and advice to Senior Managers and Directors.


Liaising with workstream leads to capture key risks for escalation and reporting these into appropriate risk documentation, such as Programme Risk Register.

Responsible for updating and maintaining risk registers, risk summaries and risk heat maps as well as feeding into Directorate and Departmental level risk registers.


7. Assurance - Leading on all assurance activities within the Programme, for example, Gateway Reviews and providing monthly Performance dashboards for Senior Management and Boards.

Support appropriate levels of assurance for the complexity of the
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