Executive Assistant - London, United Kingdom - XL Catlin

XL Catlin
XL Catlin
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Flexible Work Eligible:
Flexible Work Schedule


DISCOVER your opportunity

Executive Assistant
London, UK


This role will provide an exceptional level of executive support to the Chief Underwriting Officer UK & Lloyd's, taking responsibility and ownership for a variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.

The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organisation skills and considerable attention to detail. A high level of professional and personal confidentiality and discretion will be essential.


DISCOVER
your opportunity
What will your essential responsibilities include?

  • Being the initial point of contact and recognised goto person for internal and external enquiries, fielding nonpriority matters and/or unconnected issues to appropriate personnel throughout the organisation and ensuring all matters are dealt with confidentially and sensitively.
  • Drafting, editing and proofing correspondence and producing high quality reports and presentations in line with specific requests ensuring the timely action of incoming requests and the maintenance of a professional image for the office.
  • Working with others as appropriate to plan and execute all aspects of all CUO management meetings and team events and meetings (onsite & offsite), including venue and vendor selection and task management, complex diary management, travel arrangements (as per company guidelines) and agenda formulation.
  • Prioritizing and managing multiple projects simultaneously, making decisions as appropriate, escalating where necessary, coordinating the actions of others and following through on tasks in a timely manner. Tracking deliverables and helping to drive key projects and priorities to completion.
  • Providing CUO meeting support, including preparing agendas, minute taking, content production, coordinating preparation and distribution of reports and papers, and any other support that may be necessary to ensure the efficiency of the relevant committees / boards or management teams.
  • Organising and facilitating conference calls and video conferences with international participants ensuring that meetings are timely and technically supported.
  • Working with, and being aware of, highly confidential information (both internally and externally) and ensuring the ongoing security and confidentiality of such information.
This role will report to the CUO UK and Lloyd's.


SHARE your talent

SHARE your talent
We're looking for someone who has these abilities and skills:

  • Proven experience of supporting senior executives in a fast-paced and regulated environment. Demonstrates a 'can do' attitude
  • Able to organise self and others including effective scheduling, prioritisation and time management skills, completing multiple tasks to tight and differing deadlines.
  • Excellent calendar management skills with experience of coordinating complex executive meetings for global teams / working across time differences.
  • Superuser with Microsoft Office with emphasis on PowerPoint, Word & Excel. Experience with SharePoint. Experience with Visio and BoardVantage a plus.
  • Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.
  • Track record of identifying and analysing problems, identifying & evaluating options, deploying sound decision making skills.
  • Oustanding attention to detail and data accuracy.
  • Passion for results; approach tasks and projects proactively and anticipate needs.
  • Ability to think quickly, take initiative, make decisions with mínimal direction.
  • Collaborative approach seeking input from others as needed to achieve the best result possible.
  • Excellent interpersonal skills; displaying an awareness of dealing with sensitive issues and/or confidential information; discretion in dealing with people from all levels of the Company.

FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.


How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.


Inclusion & Diversity
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientatio

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