Administrator - Canterbury, United Kingdom - NELFT NHS Foundation Trust

NELFT NHS Foundation Trust
NELFT NHS Foundation Trust
Verified Company
Canterbury, United Kingdom

6 days ago

Tom O´Connor

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Tom O´Connor

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Description
You will possess excellent administrative skills and good working relationships with colleagues.

You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner.

In addition, we are seeking someone who can warmly welcome patients on occasions where reception cover is needed.


KeyResponsibilities:


  • Communicate effectively with a range of people, either in person or on the telephone, promptly and in a professional and courteous manner whilst recognising barriers to communication.
  • Respond to enquiries, and take appropriate action on behalf of the service, either by telephone, personal contact or correspondence, within agreed time limits.
  • Manage and maintain an efficient administrative system on behalf of others.
  • Draft general correspondence on behalf of own service.
  • Accurately produce reports, correspondence and documents from a variety of sources including material from dictation, audio or manuscripts within agreed timescales (not including medical reports).
  • Work without supervision and ensure urgent situations are addressed swiftly.
  • Ensure workload is managed and prioritised appropriately.
  • Participate in induction and orientation of Band 2 administrative staff and temporary staff.
  • Provide guidance, advice and support to Band
  • Establish and maintain electronic and manual filing systems.
  • Arrange and take minutes or notes at meetings that are intended for internal review only.
  • Type medical or other reports as required
  • Input generic data into organisational systems or inhouse records. Printing of simple reports ie training records or basic clinical info
COVID-19 Vaccination

We continue to encourage all staff to ensure that they have been double vaccinated and received their booster.

We recognise that taking the vaccine provides the best defence against COVID 19 for our patients, our staff and their families.

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust.

All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment.

As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes.

The induction will be held at our head office in Rainham, Essex.

Please see attached Job description and person specification for full details of this role.

  • Cover other teams/services, where necessary, which may require working on other sites.
  • Monitor and maintain secure stamp allocation, petty cash refunds for expenses and keys held on site
  • Input generic data into organisational systems or inhouse records. Printing of simple reports ie training records or basic clinical info
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