Secretarial Assistant - Sheffield, United Kingdom - Sheffield Children's NHS Foundation Trust
Description
Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children's NHS Foundation Trust?
We are looking for a Secretarial Assistant to work as part of the Endocrinology / Metabolic Bone & Metabolic Administration Team.
No NHS experience? No problem We are looking for people that can confidently use word processing software, have good typing skills and can produce typed documents with an excellent standard of punctuation, spelling and grammar.
Fixed Term: 12 Months (with the potential to become permanent)
As an Audio typist, you'll use word processing systems to create a range of documents. These may be reports, letters, case notes, etc. You will listen to dictated information and type what you hear, turning it into a well-presented document.
You will:
Provide a high quality clinical typing / transcription service.
Provide a high quality administrative support service.
As a secretary/typist, you'll need to:
work accurately and methodically
meet deadlines
use medical terminology (but don't worry we can teach you this)
pay attention to detail
work in a team but use their own initiative
work with all types of people
be helpful and reassuring if dealing with patients and their families
be adaptive and flexible to change
Skills required
excellent keyboard skills
IT skills
good spelling and grammar
excellent organisational skills
About You
You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role.
Sheffield Children's is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision "to create a healthier future for children and young people.
Outstanding patient care
Brilliant place to work
Leader in children's health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
This is supported through the offer we have in place for flexible working and the three equality network groups we have in place.
Colleagues are encouraged to join these groups and request flexible working.Please read the attached Job Description and Person Specification in detail.
As a secretarial assistant in Endocrinology / Metabolic Bone / Metabolic Medicine team, you will provide high quality clinical typing and a comprehensive administration service to the specialty teams across the Trust.
Type and send clinic letters
Communicate with secretaries to ensure 18 week targets are met
Check patient appointments/waiting lists/ tests are booked
Be able to prioritise workload with the support of the supervisor.
Tell the Secretarial Team Leader of any outstanding actions on patient's pathways
Provide cover for secretaries during periods of absence.
Organise all correspondence and ensure it is dealt with, by reading, assessing, prioritising, and escalating any necessary actions
General office duties
Inclusive Recruitment & Selection
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
Compassion - leading by kindness and showing empathy, understanding and respect
Accountability - striving to do the right thing and owning responsibility
Respect - value differences, tackling inequality and fostering a culture of inclusion
Excellence - delivering a high-quality standard of care
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