Business Secretary - London, United Kingdom - Applied Business Academy

Applied Business Academy

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you an experienced and highly organised individual with a knack for taking accurate and concise meeting minutes? We are currently seeking a skilled Secretary to join our team and play a crucial role in supporting our organisation's administrative functions.

As our secretary, your proficiency in minute-taking will be a valuable asset in ensuring effective communication and record-keeping within our organisation.

Primary role purpose
You will be responsible for providing full support to the Director (Innovation and Organisational Development.

Main Duties:

Record and transcribe detailed and accurate meeting minutes during various company meetings, including board meetings, team meetings, and client meetings.
Collaborate with department heads to create meeting agendas, ensuring all relevant topics are covered.
Prepare and distribute meeting invitations, materials, and followup actions to attendees.
Organise and maintain files of past meeting minutes and related documents for easy reference and retrieval.
Assist in managing executive calendars and scheduling meetings as needed.
Prepare and edit documents, reports, and presentations for internal and external distribution.
Manage office supplies and maintain a wellorganized and efficient office environment.
Support various administrative tasks as required by the team.
Proven experience as a Secretary or in a similar administrative role with a demonstrated history of taking meeting minutes.
Exceptional listening skills and the ability to capture essential points and discussions accurately.
Proficiency in transcribing meeting minutes with excellent grammar, punctuation, and formatting.
Strong organisational skills with great attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Discretion and trustworthiness when handling sensitive information.
A positive and proactive attitude with the ability to work both independently and as part of a team.