Senior Administrative Officer - London, United Kingdom - Ministry of Justice

Ministry of Justice
Ministry of Justice
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Salary 1
- £23,637 - £29,046 Pro rata

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - East of England

City/Town - Basildon, Bedford, Bury St Edmunds, Cambridge, Chelmsford, Cheshunt, Colchester, Harlow, Huntingdon, Ipswich, Kettering, King's Lynn, Lowestoft, Luton, Northampton, Norwich, Peterborough, Southend-on-Sea, St Albans, Stevenage, Watford, Wellingborough, Wisbech

Building/Site - NPS 20 OXFORD STREET WELLINGBOROUGH, NN8 4HY, NPS 203 WHAPLOAD ROAD LOWESTOFT, NR32 1UL, NPS 27 WARKWORTH STREET CAMBRIDGE, CB1 1EG, NPS 4 MITRE BUILDINGS HARLOW, CM20 1DR, NPS 41 HARPUR STREET BEDFORD, MK40 1LY, NPS 43-47 BRIDGE STREET NORTHAMPTON, NN1 1NS, NPS ARGYLE HOUSE STEVENAGE, SG1 2AD, NPS CARRAWAY HOUSE BASILDON, SS15 6PH, NPS CENTENARY HOUSE NORWICH, NR3 1RT, NPS CROWN COURT LUTON LUTON, LU1 2AA, NPS DETTINGEN WAY BURY ST EDMUNDS, IP33 3TU, NPS EAST HEART CENTRE CHESHUNT, EN8 9XL, NPS GODWIN HOUSE HUNTINGDON, PE29 3BD, NPS MAGISTRATES COURT LUTON LUTON, LU1 5BL, NPS MID HERTS CENTRE ST ALBANS, AL1 3XH, NPS PENINSULAR HOUSE IPSWICH, IP4 1AQ, NPS PETERBOROUGH MAGISTRATES COURT PETERBOROUGH, PE1 1ED, NPS PROBATION OFFICE KINGS LYNN, PE30 1HP, NPS UNIT 5 KETTERING, NN16 8UW, NMS MID ESSEX Gemini Centre, CM2 0YN, NMS Clemitson House, LU1 2RP, NMS Portal House, CO2 7BA, NMS Sceptre House (First Fl), LU1 3AJ, NMS Suite G1A, G1B And The Basement, MK40 2FG, NMS 12-13 Adam Court, PE1 5PP, NMS Boathouse Business Centre, PE13 3BH, NMS 1St Floor Dryden House, PE29 3NU, NMS Civic 2, Victoria Avenue, SS2 6ER, NPS SOUTH WEST HERTS CENTRE WATFORD WATFORD, WD18 0BN

Grade - Other

Organisation Grade for HMPPS - NPS Pay Band 3 National

Post Type - Fixed Term

Duration of appointment - Fixed Term until

Working Pattern - Part Time, Part Time/Job Share, Flexible Working, Other

Role Type - Administration / Corporate Support

Job description 1


Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.


The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff


Summary


The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.


The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.


In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position


Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Management Support

  • Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
  • Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
  • Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
  • Collection and distribution of monies to/from Imprest, and maintenance of related records.
  • Act as Vetting Contact Point for the relevant division, function or cluster
  • Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
  • Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire

  • Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
  • Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally
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