Executive Assistant - Northwich, United Kingdom - Wilde Associates

Wilde Associates
Wilde Associates
Verified Company
Northwich, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title:
Executive Assistant


Location:
Northwich, Cheshire - Office Based


Salary:
£30,000 to £40,000 depending on experience - Benefits detailed below


Job Type: 12-month fixed term contract - Mat Cover


Job Reference:
AH10474

The company is an innovative and entrepreneurial consumer goods company with a start-up culture.

They design, manufacture and distribute unique, innovative products throughout the world to major retailers such as Walmart, Target, Tesco & Sainsbury's.

Establishedin 2007, their award-winning business has offices in Cheshire and their own factory in China.

If you are looking for a fast-paced dynamic environment, but with a relaxed, fun culture then this is the place for you.

They have excellent on-site facilities includinggames room, parking, fully stocked kitchen, pizza Fridays and regular social events.

The current EA supports the business with its HR function.

It is planned that a HR Manager will be appointed to lead this function, but in the short term at least this role will be responsible for the day-to-day HR duties required by the team.

Support isavailable from our in-house Sole Legal Counsel, who specialises in employment law.


Key HR responsibilities will include:


  • Managing the Starter / Leaver process including induction planning, ensuring compliance of documentation and the management of company benefits etc.
  • First point of contact for any HR concerns or questions. (Internal & external support will always be provided to resolve / answer anything you need assistance with).
  • Along with line managers, supporting the business and staff with absences due to illness, maternity / paternity leave and any occupational health issues.
  • Review and renewal of company benefits, with the assistance of a longterm broker partnership.
  • Ensuring the Finance team are kept up to date re any Payroll changes.
  • Management & approval of invoices relating to HR systems, agency fees etc.
  • Have experience in a similar role, ideally within an SME environment. (Experience of other positions within SMEs would also be advantageous as a good understanding of the business as a whole will be required).
  • Be highly approachable, professional, flexible and switched on. A strong team player with problemsolving skills.
  • Have excellent written and verbal communication skills, including exceptional spelling and grammar and meticulous attention to detail.
  • Have a high proficiency in using the Microsoft Office Suite including; Outlook, Excel, PowerPoint, Word and Teams.
  • Strong interpersonal and communication skills with the ability to communicate at all levels and build relationships quickly.
  • Have the ability to make proactive decisions and recommendations.
  • Have the ability to multitask in a fastpaced environment, managing your own workload, alongside that of the CEO and be able to work to deadlines with excellent organisational skills.
  • Ability to work with sensitive and confidential material in a professional manner, treating all matters with the utmost confidence in your role within HR and as a confidant of the CEO.
  • An awareness or experience of HR admin and processes would be advantageous.
  • Please note: although flexibility will be available in terms of start / finish times & ad hoc working from home where required, we are unable to offer a hybrid working arrangement.

Key responsibilities of this role will include:

  • Offering a sounding board for a range of matters, providing assistance in a discreet, diplomatic and efficient manner.
  • Maintaining and coordinating diary management.
  • Facilitating internal communications, being the first point of contact for all ad hoc queries and support.
  • Collating & prioritising of task lists.
  • Providing research, offering ideas and solutions for ad hoc projects. (Project management skills also advantageous).
  • Working with the CEO in issuing all Shareholder & Board communications.
  • Supporting the CEO with personal tasks / appointments where necessary.
  • Organising international travel across the team, liaising with appointed travel partner & key staff, including advising / assisting with visas etc where necessary.
  • Provide support / advice to the Office Coordinator in all aspects of Office Management.
  • Provide support / advice to the Office Coordinator in organising events as required.

Benefits

  • Competitive salary
  • Generous Health Cash Plan
  • 21 days holiday, rising to 26 days with service
  • Contributory pension (Employer 4%)
  • Good working environment with fully stocked kitchen
  • Pizza Friday lunches weekly, as well as regular social events including activities, meals & drinks
Wilde Associates is working in the capacity of an employment business for this role
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