Portfolio Support Officer - Bristol, United Kingdom - Vehicle Certification Agency

Vehicle Certification Agency

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £27,243 - £27,921
Job grade:

Executive Officer
Contract type:
Permanent
Business area:
VCA
Corporate Affairs
Type of role:
Business Management and Improvement
Operational Delivery
Project Delivery
Risk Management
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

BristolAbout the job

Job summary:

Do you have excellent organisational skills?

Are you proactive and use your initiative?

Have you got experience working in a project environment and looking to develop your skills further?

If so, we would love to hear from you

This is a great opportunity if you want to build a career in Programme and Project management.

If you wanted to progress, there is the potential to gain formal qualifications, such as Prince or Agile, as part of your development plan.

Job description:

The Vehicle Certification Agency (VCA) is the UK Type Approval Authority and ensures that road vehicles meet the minimum safety and environmental standards as required by GB, UK, and UNECE regulations.

Our Portfolio is at the heart of both business improvement and new technology and regulatory changes.

This is an exciting and interesting role that puts you at the heart of delivering key portfolio responsibilities.

You will be involved in a variety of activities and play a key role in the smooth running of the portfolio & it's projects.

You'll work closely with Programme and Project Managers gaining exposure to and experience of high-profile projects.

This is a full time role; however, we would consider other working patterns, but would require you to work a minimum of 29.6 hours.

One of those days would need to be a Monday.

_ Responsibilities include, but are not limited to:_

Managing appropriate processes and systems to enable effective planning and scheduling of programmes and projects.
Assisting in maintaining project controls and in producing project reports.
Assisting in assurance review activities as required.
Organising key portfolio meetings, workshops and events.
Assisting with maintaining the Change Tracker for internal and external stakeholders.
Acting as the focal point for project responses to external requests for information.
Assisting with the monitoring of project spend and contributing to the compilation of budgets.
Assisting with and maintaining risk and issue logs, escalating as appropriate.
Helping and guiding lowerlevel changes through a structured change process.

For more information about the role and responsibilities please see the attached Role Profile.

Additional information
This role may include occasional UK travel.

Person specification:

To thrive in this role, you will have previous experience of managing administration processes as well as working with stakeholders at all levels of the business.

You will also need to have an understanding of project delivery frameworks and methodologies such as Prince 2 and Agile.

You will be proficient using MS Excel, Outlook, PowerPoint, Word and Teams, MS Project and/or Visio and SharePoint.

This is a busy role which requires someone who is organised, proactive and able to work at pace.

Behaviours:

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Seeing the Big Picture
Making Effective Decisions
Communicating and Influencing

Benefits:

The Vehicle Certification Agency is the designated UK Vehicle Type Approval Authority.

We have over 30 years' experience supporting industry by providing internationally recognised testing and certification for vehicles, their systems and components.

If you would like to read more about VCA and the benefits of working for us, visit our Careers website.

Things you need to know

Selection process details:

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
How to apply
Experience of planning project activities within challenging deadlines
Experience of collaborative working, resilience and influencing skills
Experience of managing your own workload to meet challenging deadlines

The selection process will be designed specifically for the role.

As a result, your assessment will include:

An interview

The sift is due to take place from Monday 22nd May 2023.

Interviews are likely to be held week commencing Monday 5th June 2023.

This interview will be conducted face to face at VCA Headquarters
, **1 The Eastgate Office Centre, Eastgate Road, Bristol, BS5 6XX.

Further details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed