Operations Coordinator Bisca/iidsai - Birmingham, United Kingdom - University of Birmingham

University of Birmingham
University of Birmingham
Verified Company
Birmingham, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Position Details
College of Engineering and Physical Sciences

Location:
University of Birmingham, Edgbaston, Birmingham UK

The full time starting salary is normally in the range £27,416 to £29,043.

From 1 November 2023 the salary range will increase to £28,397 to £30,210, with potential progression once in post to £33,938

Band: 500

Full Time, Permanent

Closing date: 24th August 2023


Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham


Background

Institute for Interdisciplinary Data Science and AI (IIDSAI)

Birmingham Institute for Sustainability and Climate Action (BISCA)


The Birmingham Institute for Sustainability and Climate Action (BISCA) takes a distinct approach to leverage Birmingham's comprehensive, interdisciplinary research expertise; and apply/translate ideas, skills and influence into wider engagement and action on climate change and broader sustainability matters.


BISCA aims to move beyond evidence generation and technological solutions to consider, for example, dynamic policies and decision-making under uncertainty; politics and behaviours around policies.


Role Summary


The Operations Coordinator role will jointly support (50:50) both institutes and be located in the newly refurbished Elm House building.


The Operations Coordinator will support the Head of Institute Operations with the day-to-day operational running of the Institutes and the Elm House shared operations office, the 'Elm House Hub'.

Ensuring the efficient and effective operations of the Institutes/Elm House Hub, offices, meeting, teaching and collaborative spaces supporting the outstanding delivery of the Institutes' research, teaching and other interdisciplinary activities.


Liaising with Professional Services and Academic Staff both internally and more widely across the University, as well as Institute external partners and collaborators, will be a key aspect of this role.

This role will have responsibility for event co-ordination and supporting/co-ordinating internal and external communications along with colleagues in University central functions.


The Operations Coordinator will also act as the first point of contact for day-to-day Institute/Elm House Hub queries, and provide Senior Personal Assistant support to the Institute Directors, including; diary management, travel coordination, meeting coordination.


Main Duties

Institute Operations

  • Support the management, development and implementation of operational processes and systems, with a particular focus on interpreting, coordinating and navigating variations in local operational processes and systems to support the Institutes' work across the University.
  • Dealing with a wide range of more complex enquiries and correspondence independently, or exercising judgement to redirect them to senior colleagues or other departments within the University.
  • Maintain highprofile working relationships wit
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