Senior Executive Assistant - London, United Kingdom - Citi

Citi

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose:

To provide professional and administrative services to the Citi Global Wealth (CGW) EMEA General Counsel and the Legal Team

Job Background/context
CGW Legal team require a maternity cover for the next 12 months for their Senior Executive Assistant. This is a great opportunity for an individual who thrives in a fast paced, busy environment.

Key Responsibilities:

Providing administrative support to the CGW EMEA General Counsel and the CGW EMEA team.
Proactive maintenance of calendars.
Arranging internal/external meetings and conference calls.
Booking travel and processing expenses.
Booking meetings & meeting rooms.
Assisting with management of the invoicing process, including record keeping and generating data for budget reports.
Assisting with IT issues including logging tickets, setting up drives, processing Marketplace requests and creating SharePoint sites.
Assisting with processing of new joiners, secondees and colleagues returning from longterm leave to ensure appropriate online access and desk space.
Preparation and formatting of word documents, spreadsheets, presentations and converting documents from PDF to Word.
Carrying out routine administrative tasks such as filing, large volume printing, photocopying and collating of information.
Assisting with setting up new legal matters in Citi Marketplace and assisting with billing.
Occasional archiving and retrieval of files.
Arranging for security passes, computer access and desk space for visitors to the London Office.

Person Specification

Knowledge/Experience:

Experience as an administrator/PA in an office environment.
Well versed in office administration and a good command of the English language, grammar and spelling.
Document preparation, formatting, and typing skills.

Skills:

Advanced knowledge of IT software packages including Word, Excel, PowerPoint, & Microsoft Outlook required.
Ability to build excellent working relationships.

Competencies:

Strong communicator, both written and verbal.
Capable of working under pressure with limited supervision.
Strong organisational and administrative skills.

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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