Systems - Finance Assistant Edi - Bury St. Edmunds, United Kingdom - Atalian Servest

Atalian Servest

Verified Company

Bury St. Edmunds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Reference:
GRP/MC/16-12/771

Job Title:
Systems - Finance assistant EDI

Location:
Bury St Edmunds -
_Applicants must have the right to work in the UK_

Salary:
Competitive

Contract:
Permanent**
Hours per week: Monday,Tuesday,Wednesday,Thursday,Friday - 09:00 - 17:30, 08:30 - 17: hours per week

Business Overview

The Atalian Servest workforce is made up of 30,000 passionate, responsive, and knowledgeable colleagues, all of whom deliver sustainable and award-winning FM solutions to our clients.

Our corporate departments support our operational divisions and ensure we can provide an exceptional level of service to our clients.

With various career paths available, our office-based teams are essential to our award-winning service delivery.

Role Overview

We are currently recruiting for a Systems - Finance assistant EDI to join our passionate and driven team based at our Bury St Edmunds office.

The successful applicant will be responsible for our EDI documents, making sure that Purchase Orders, Delivery Notes, and Invoicing flows from our suppliers over to our sites, investigating and chasing any errors to a resolution.

Review and monitor dailyEDI processes and report any problems to stakeholders. You will also ensure that all information flows from outlets into our Accounts Packages.

This is a great opportunity for someone who is wanting to take their first steps into a finance function, open tolearn new challenges and working within a fast-paced environment.

We can also offer Study support.

**Benefits

Informal hybrid / flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Subsidised vending machines
Access to 'Wagestream' a financial wellbeing tool
After 2 years working with us, you'll get your birthday off work
Wide range of retail discounts
Regular social and charity events held in our offices
Get involved in charity events in the local community

**Wellbeing

Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to "CHROMA", our internal colleagueled diversity and inclusion community join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders

**Career development and recognition

Immediate access to "Opportunity" our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Atalian Servest Superstar Awards
Long service awards

Key Responsibilities:

-
Main Duties:

Documents Management.
EDI Rejection List
Chasing O/S EDI Accruals and missing invoices
Chasing O/S Orders not invoices not yet invoiced
Chasing sites to process invoices on the EDI portal
Data Flow
Ensuring information is entered in a timely manner
Managing Imports/Exports of data from different Systems
Assisting with EPOS tills teams
Data Configuration
Setting up new contracts
Setting up new Suppliers
Month End Journals
Opening & Closing Stock Movements
Saffron Stock Transfers
Posting Accruals for Outstanding Invoices
General
Reset Saffron password / Create logins
Liaise with the saffron help desk with errors
Document Summary Housekeeping (clearing orders)
EDI invoices queries/chasing / troubleshooting
Carry out site use training
Potential for exposure with sector management accounts if desired

Key relations:

Operational Managers
Systems team
Purchase ledger team
Business Partnering team
Sales ledger team

Key Skills:

Attention to detail
Process Driven
Takes responsibility for own tasks and completes to a high standard
Able to manage own workload and prioritise work loads to important deadlines
Ability to use large data sets and disaggregate information
Good excel skills
Good Team Player

Person specification
Qualities

Required

Desired

Qualification in accounting

English & Maths Grade 4 or above

AAT level 2

Relevant experience in accounts

Experience within an Accounts Payable or Systems/Processing team

Time management skills

Ability to plan and prioritise workload using appropriate tools

Highly analytical

Demonstrate an understanding of analysing account reconciliations

Shows initiative to correct errors found from analysis

Good IT skills

Demonstrates skills in using excel

Understanding of Saffron system and export process

Flexible working

Understands accounting timetables and planning of hours required for month end

Attention to detail

Proven experience of identifying and resolving issues and variances

Previous reconciliation experience with evidence of improving processes

How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

Diversity & Inclusion
We are an equal-opportunity employer and are proud of the diversity represented across our business. In 2021 we won the IWFM award for our diversity and inclusion initiative, CHROMA and we