Executive Assistant - Ipswich, United Kingdom - Ipswich Town Football Club

Ipswich Town Football Club

Verified Company

Ipswich, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you an experienced administrator with a can-do attitude?

Do you have excellent written and verbal communication skills?
Are you seeking a role where you can make a significant impact?

If so, look no further.
Ipswich Town Football Club is seeking to appoint an experienced Executive Assistant to support the Senior Leadership Team.

You will be a strong team player with exceptional interpersonal skills and have the ability to work on your own initiative.

Diplomatic and discreet, you will be able to manage a complex and demanding workload.

This position is a key strategic and operational role responsible for development, continuous improvement and delivery across a wide range of business areas.

Reporting to the Chief Financial Officer, the role will involve effective coordination with a number of internal and external stakeholders ensuring the club has efficient support predominantly across a wide range of business functions.

This is a varied position, and you will be responsible for all aspects of the day-to-day administrative function, ensuring the company meets all reporting obligations and supports the information needs of all key stakeholders.

The individual will have high levels of responsibility and accountability for operational delivery.

Who are you?

You are a highly motivated, enthusiastic, and committed individual.
You are dedicated to providing high quality administrative support to business leaders, contributing towards the success of the football club.
You will be organised, able to meet multiple deadlines and keep calm under pressure.
You want to work in one of the most exciting organisations in Suffolk

Key Responsibilities

Provide full administrative support at a senior level to ensure the smooth management of daytoday affairs and most effective use of time.
Coordination of meetings; management of agendas, minutes, and actions.
Diary Management for the Chief Financial Officer and key members of their team to include recording of annual leave for team members and record of absence.
Distribution of minutes / actions / reports to relevant committees and working groups.
Attend departmental meetings taking full minutes and distributing as required.
Travel arrangements and hotel bookings as required.
Book meeting rooms for visitors on and offsite and arrange appropriate refreshments.
Answer calls to external and internal stakeholders and direct them, or action accordingly.
Occasional travel to attend offsite meetings.
Preparing, amending, and matching department paperwork for invoicing ensuring purchase orders are correct and processed in agreed timeframes.
Any other associated admin tasks

Person Specifications:

Essential Criteria:

Education & Experience:

Previous experience providing executive/ office manager level support.
Exceptional organisational skills and the ability to prioritise and handle multiple tasks simultaneously.
Strong interpersonal skills with the ability to build and maintain relationships with internal teams and key external stakeholders.
Exposure to budgets and forecasts, and monitoring these on a regular basis.
Promote and support a culture of proactivity, innovation, and flexibility.
Able to work in a fastpaced everchanging environment, be resilient and receptive to change management.

Knowledge:

Skills and Attribute:

Excellent communication, written, verbal and grammar skills.
Exceptional attention to detail and a high level of accuracy in work.
Decision making/problem solving skills.
The ability to take personal responsibility, and display discretion when dealing with confidential/sensitive information.
The ability to work and collaborate effectively with other teams.
A confident and approachable manner with a sense of humour.
A hardworking ethic and be able to meet deadlines.
A flexible approach to working hours.
Efficient and wellorganised with the ability to multitask.
IT literate in Outlook, Word, Excel and PowerPoint
Excellent telephone manner

Desired Criteria:

Education & Experience:

Comprehensive understanding of Football Club operation and business priorities
Has worked in a community engaging business.
Has prepared materials and presentations for use at Board / Senior level.

Knowledge:

A keen interest and knowledge of the football industry

Who are we?

Ipswich Town Football Club is the only professional football club in Suffolk and have just been promoted to the Championship.

The Club's proud history includes becoming champions of England under Sir Alf Ramsey, as well as FA Cup and UEFA Cup winners under Sir Bobby Robson.

Off the pitch, the Club prides itself on being an integral part of the local community both in the town of Ipswich and beyond.

Following acquisition in April 2021 by Gamechanger 20 Ltd, the Club is enjoying major investment in all areas. Headed by CEO Mark Ashton, the new management team is invest