Office Coordinator - Bristol, United Kingdom - Healix Group of Companies

Healix Group of Companies

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Healix

Healix Health
- Bristol- Bristol
Office Coordinator:
e have a vacancy for an Office Assistant in our Bristol office.

POSITION OVERVIEW
Reporting to the EA of the CEO, the responsibilities of the Office Assistant is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors.
PERSON SPECIFICATIONPersonable, confident character with excellent customer service skills
Excellent communication skills at all levels
Good attention to detail and general administrative skills
Able to multi task and meet multiple deadlines
Polite friendly manner with a positive "can do attitude"
Team player, flexible attitude and ability to adapt with changing priorities of the business
Diligent worker, taking responsibility for tasks and ensuring completion
Working knowledge of Microsoft Office, particularly in Outlook, Word and Excel.
Proven experience as an office assistant, or in another relevant administrative role
Thorough understanding of office management procedures
Excellent organizational and time management skills
Excellent written and verbal communication skills
Inventory control
Flexibility and willingness to work outside office hours as per business requirements.

Important Information

Location:

Healix Health

Bristol, Three Temple Quay, Temple Back East, Bristol, England, City of Bristol, BS1 6DZ
Date Posted:
22nd February 2024 Closing Date:

22nd March 2024

Industry:
Healthcare
Job Type:
Full time
Salary:
From £25,000.00 Yearly to £27,000.

00 Yearly
About the role:

KEY ACTIVITIES/MAIN DUTIESWelcome and greet clients and visitors.
Manage the reception diary, overseeing bookings, lunch orders and car park requirements.
Answering all incoming calls politely and efficiently, advising of alternative contact information where possible.
Schedule and plan meetings and appointments.
Manage the facilities and related services to support day to day operational needs of the offices.

This includes in house services and 3rd party services such as cleaning etc.

Maintaining stock e.

g. groceries, stationary and janitorial supplies.

Preparing and setting up meeting rooms, as well as delivering lunches
Tidying Kitchen area.
Handling Post.
Monitoring the buildings for health, safety and fire hazards on an on going basis.
Fire alarm testing.
Acting as a knowledgeable Fire Warden (Fire Marshal training would need to be carried out first) and coordinating the necessary refresher training.
Sort and distribute communications in a timely manner.
Resolve office related malfunctions and respond to requests or issues.
Coordinate with other departments to ensure compliance with established policies
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures.
Maintaining company security by issuing, checking and collecting work IDs, and/or updating visitor logs.
Logging and reporting all technical faults and arranging all office equipment fixtures and fittings
Photocopying and scanning

What you will need

Required criteria

Attention to Detail
Problem solving
Office Administration

Desired criteria

Driving licence
Corporate Reception

Healix:

All around the world, Healix safeguards people's health and wellbeing.
We offer UK employee healthcare benefits, and travel, medical and security assistance in every corner of the globe.

Our purpose is to help people in difficult situations - whether that's a cancer diagnosis, a need for medical assistance when they're far from home, or being caught up in conflict or natural disaster.

We talk to them, support them, and make sure they get the help they need. If necessary, we'll pull them out and bring them home.

We're co-ordinators and problem-solvers: experts at navigating the global health and security landscape.

Our teams of doctors, nurses, travel and medical co-ordinators and security experts make sure that your people will be looked after, whatever happens supported by technology designed help individuals, not slot them into a predetermined solution.

We work with governments, broadcasters, NGOs, international corporations, major insurers and more.

No two clients are the same:
we adapt our services to their needs.

More importantly, we adapt to the practical and human needs of the individuals we protect. Most of us are on the front line; we keep our back office lean. We don't use scripts, and we don't time calls. We never lose sight of the fact that we're dealing with real people.

Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected ch