Team Personal Assistant - London, United Kingdom - Lockton, Inc.

Lockton, Inc.

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

General information:

Reference :001981

Vacancy location:

Location:

UK, London, London

Vacancy details:

Job Profile:

Lockton - Experienced Professional

Title:

Team Personal Assistant

Description:

Lockton is the world's largest privately held independent insurance broker. Their focus is to provide their clients with the best in risk management, insurance, and employee benefits consulting.

The entrepreneurial culture of the business is reflected in empowering associates to act quickly, learn fast and provide the right solutions for their clients.

This position will provide key secretarial and administrative support to individuals within the Lockton Professional & Financial Risks division.

Although experience within the insurance industry would be beneficial, it is not essential for the role, providing you have worked in a similar type of corporate, professional services business.

Primary areas of responsibility will include:

Having discretion and a high degree of confidentiality is key. Experience in juggling multiple demands is advantageous.
Providing travel/logistics planning/management (including meetings, seminars, conferences), in accordance with Lockton's Travel & Entertainment Policy.
Managing all aspects of expense management, returns and reporting (in accordance with Lockton Gift & Entertainment and Travel & Expenses Policies). SAP Concur knowledge advantageous, but not essential.
Help plan small events such as Lunch & Learn or Risk Forum's etc. Coordinating venue/catering/invites and so on.
Managing new joiner setup and induction in conjunction with HR, IT and Training teams.
Ad hoc admin duties: post, IT, parking, team training, organize branded material, presentations, documents etc.
Proofread/markup/edit documentation where appropriate. Help to "fix" issues with documents where needed e.g., page breaks not working etc.

Your wider remit will include:

Holiday/sickness cover for the wider admin team.
Any other ad hoc duties to provide secretarial/administrative support including ad hoc project administration.
Maintaining electronic filing, making full use of core systems where applicable.
MUST be professional/trustworthy and understand the importance of discretion and confidentiality.
MUST have a helpful and cando attitude.
Intermediate/Advanced MS Office skills/IT literacy especially Outlook (experience of arranging meetings across multiple timezones a bonus) and PowerPoint.
Excellent organisation/prioritisation skills; ability to plan and work efficiently and in accordance with changing business needs.
Ability to manage own time, prioritise tasks and ensure that deadlines are met without compromising quality.
Professional manner, able to deal well with pressure and use own initiative to get things done, without compromising accuracy.
Selfmotivation to achieve desired results regarding team(s), division, company, and annual personal objectives.
Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
Reliable team player willing to help and with good attention to detail.
Travel coordination experience (SAP Concur a bonus, but not essential).
General administration proficiency, (agendas, meetings, minutes, actions).
Understand the importance of good relationship building (internally/externally).
Flexible in role and very keen to learn new topics and take on responsibility/assist operationally as required.

Lockton attract the best professionals to come and work with them who are excited by their unique culture that values respect, ethical, moral, and caring approach, in fact their associates are their greatest asset.