Syp - Management Support Assistant - Carbrook, United Kingdom - South Yorkshire Police

South Yorkshire Police
South Yorkshire Police
Verified Company
Carbrook, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Location 1- Carbrook - Force HQ

  • Salary 1 £23,121 £24,92
  • Type of Contract 1
  • Temporary
  • Job Advert 1
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Role:Management Support Assistant***
Department:Estates and Facilities Management


Location:
Carbrook, Force HQ, Sheffield


Salary:
£23,121 - £24,921


Hours:37 Hours per week


Contract Type:
Temporary (12 months)


We are looking to recruit a Management Support Assistant to provide secretarial/administrative support to the Estates and Facilities Management Senior Management Team.


As the Management Support Assistant, you will be responsible for:

  • Upkeeping of diaries, including the booking of appointments and co-ordination of meetings.
  • Undertaking of audio, copy typing and operating of office, word processing and computer equipment.
  • Undertaking reception and mail room duties, when required, and arranging hospitality as required and in line with the force Hospitality Policy.
  • Maintaining and developing administrative and filing procedures for the EFM Senior Management team (SMT).
  • Undertaking background research appropriate to the post and responding to telephone enquiries and any other queries either directly or on behalf of Senior Managers.
  • Attending meetings, producing notes/minuting and actioning logs of meetings and progressing subsequent actions.
  • Undertaking typing duties required by Senior Managers as appropriate.
  • Communicating instructions and information, undertaking chasing as required on behalf of E&FM SMT members.
  • Arranging internal and external interviews on behalf of the wider Management Team.
  • Providing general support cover (answering phones; undertaking tasks in line with existing banding and role profile etc) when required for other related areas within the Department including, but not exclusive to the Estates and Facilities Helpdesk, Business Support, Carbrook reception and the Mailroom. To be part of arrangements to ensure such service cover is maintained across all these areas between 8am and 5 pm Monday to Thursday; 8am and 4.30pm on Friday. For avoidance of doubt, this is to provide service cover and there will not be a requirement to undertake or learn other roles in their entirety, only enough to ensure service cover can be maintained. It may however involve the redirection of resources as needed at times of changing priorities, as determined by management and in line with current banding and role profile.

Experience and skills:


  • Have previous experience of working in an office environment.
  • Have previous use of Microsoft Applications including Word and Excel.
  • Must be willing to work towards RSA Level 2 or equivalent typing Qualification (or currently hold).
For further information relating to the role and tasks of this position, please refer to the attached role profile.


What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

  • A highly competitive salary and access to a generous pension scheme
  • Generous annual leave allowance
  • A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
  • Flexible working arrangements including flexitime and hybrid working
  • A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
  • Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
  • Employee Assistant Programme (accessible 24/7) offering confidential support and advice
  • Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
  • Committed to embedding sustainability: Force sustainability strategy
  • SYP )
  • Membership to the Sports and Social Club
  • Access to a wide range of staff support groups and networks

Eligibility:


Appearance & Standards:


SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance.

Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate.

Tattoos will be reviewed as part of the recruitment and selection process.


Smarter ways of Working:


South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation.

This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a
Hybrid role.

Hybrid:

Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.


South Yorkshire Police's Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fair
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