Accounts Assistant - Coventry, United Kingdom - OPTIMA UK INC LTD

OPTIMA UK INC LTD
OPTIMA UK INC LTD
Verified Company
Coventry, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
_
Job Title Accounts Assistant _
- **Location Coventry, Monday
  • Friday
  • 8:30AM5PM **_
-
Salary £21K- £29K per hour_


The Role
Responsible for supporting the Finance Team across sales and purchase ledger, payroll, and credit control services


Responsibilities

General

  • Work with other employees to ensure quality and standards are always maintained
  • Adhere to company quality procedures as per QMS
  • Undertake any reasonable management request
  • Attend staff meetings when requested
  • Work flexibly where possible to support the business when needed
  • Attend training as requested
  • Communicate clearly and courteously and forward improvement suggestions for discussion
  • Ensure waste is kept to a minimum to benefit both the company and the environment
  • Ensure H&S rules and regulations are always adhered to
  • All components must be clearly always identified with the use of a Route Card or Split Batch
  • Inform management immediately of any issues

Customer Finance Administration

  • Raising of sales invoices following receipt of signed POD from customer
  • Correct inputting of sales invoices into finance system
  • Effective credit control for customers
  • Overseeing and administration of sales ledgers
  • Assistance in negotiation for shorter customer payment terms
  • The correct process is followed for the control of payment from customers following a CRN or any customer quality related issue
  • Correct posting of cashbook receipts onto finance system daily
  • The correct administrating of customer debtor accounts in line with agreed company terms

Finance Control Assistance

  • The correct assistance with preparation of quarterly VAT return.
  • Accurate record keeping for VAT audits, internal or external
  • There is at least a yearly internal audit of WIP and stock etc
  • Any external audits are assisted correctly
  • Annual accounts have sufficient supporting evidence and analysis for the purpose of statutory audits
  • Effective administering of all insurance claims
  • Resolution of finance related queries
  • Reconciliation of finance system control accounts in respect of sales ledger, wages control, Invoice Finance and bank account.
  • Effective planning, organising, and managing of your own workload to ensure contribution to the company's monthly financial reporting process is achieved in a timely and accurate manner
  • The effective assistance with end of year accounts preparation.
  • The company accounting authorisation procedures are adhered to
  • Any adhoc duties as requested by the Finance Manager are completed correctly

Supplier Finance Administration

  • Effective credit control for suppliers
  • Overseeing and administration of purchase ledgers
  • Assistance in negotiation for longer supplier payment terms
  • Correct process is followed for the control of payment to suppliers following an SRN or any supplier quality related issue
  • The correct matching of supplier invoices to purchase orders once delivery notes have been entered and ensuring all invoices authorised in accordance with Company policy
  • Correct Import of matched purchase invoices from Factory Master to the finance system
  • Inputting of 'other' authorised purchase invoices onto the finance system
  • Reconciliation of supplier balances as reported in the finance system to supplier statements
  • The correct creation and inputting of supplier bacs payments

Cash Flow and Budget Control

  • The correct control and deployment of the budget allocated to your department
  • Master budget is kept up to date and is accurate
  • You assist in the effective control of the company's cash flow
  • Cash flow report is kept up to date and is accurate
  • Cash flow is extended, timewise to the director's satisfaction

Communication

Payroll

  • Correct preparation and submitting of weekly and monthly payroll
  • Reconciliation of the PAYE for payment to Inland Revenue on a monthly and yearly basis
  • The effective and correct weekly payroll preparation

INDPROF

Job Types:
Full-time, Permanent


Salary:
£21,000.00-£29,000.00 per year


Benefits:


  • Onsite parking

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location:
One location
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