Part Time Reception Administrator - Antrim, United Kingdom - Plus One Personnel

Plus One Personnel

Verified Company

Antrim, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Part Time Reception Administrator

Job Details

Sector:

Admin & Secretarial

Location:

Antrim, Co Antrim, Northern Ireland

Type:

Permanent

Salary:

£11,362

Reference:

274132

Key Responsibilities-

Answer the telephone promptly in a clear and confident manner
Log in all visitors to Reception and all general enquiries, new business walkins and phone enquiries entered in to computerised system
Receive all visitors into Reception
Ensure that all deliveries to Reception are notified to appropriate person
Verifying of Anti Money laundering (AML) documents for Conveyancing correctly before scanning
Scanning and sorting of post for all departments
Preparing files for closing and archiving
Provide secretarial assistance and typing for Fee Earners, producing documents as required, filing, photocopying
Generally, assist all departments with any admin tasks
Check all monies brought into Reception and issue a receipt
All cash receipts should be counted and checked in the presence of another member of staff preferably the Accounts/Credit Control department
Take bookings for the boardroom
Maintain daily appointments collecting information from electronic diaries
Ensure that post is opened, and a Director or Senior Solicitor is contacted to stamp and distribute it
Forward all incoming computerised faxes to the correct person or department

Key Skills & Experience-

Previous experience of working in a similar customer facing role
Confident answering phone calls
Good knowledge of Outlook, Word, Excel & preferably knowledge of Tikit
A friendly manner
Ability to remain discreet and always maintain client confidentiality

Additional Information-

Where possible you will be required to cover other offices to avoid the need of the company incurring temp or agency cover costs
Provide holiday/sickness absence cover at office where based and be flexible to provide cover at other offices, where you can
Office based Hours: 1pm5pm
Monday-Friday
23 days holiday + bank holidays + 1 day extra per year of service capped at 27 + buy and sell holiday scheme