Legal Secretary - Guildford, United Kingdom - Sandiford Green Limited

Sandiford Green Limited

Verified Company

Guildford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is an award-winning full-service law firm with offices throughout the South East. This role is to provide legal secretarial support to fee-earners across the Dispute Resolution and Employment/Immigration Teams. You will work alongside and supervisean admin assistant for these teams

Office based 3 days per week.

Key responsibilities

Supervise the Administrative Assistant for these teams, assisting them and the other members of the teams in their daytoday work.
Opening and closing files in case management system. Maintaining the internal file auditing and reviews, dealing with account balances and arranging for them to be put away in storage when all standard procedures have been completed
Managing the teams' month end billing and accounting. Dealing with accounts and obtaining Partner signature on dockets.
Diary management for the teams to include internal, external & client meetings, as well as creating and maintain reminders for FE (for example, court dates)
Fast and accurate general typing as required including audio and copy typing to include proof reading, creating and formatting various correspondence.
Recordkeeping maintaining data for reporting purposes. Producing any copy documents or photocopying as required.
Handle general telephone enquiries, deal with telephone calls in the absence of fee earners and report back to fee earners. Receive and relay messages to and from clients and other professionals on behalf of fee earners
Maintaining the teams' hard copy files and documents (officebased files and incoming post).
Maintaining the teams' efiling systems (accuracy, ability to locate and rectify any misfiled documents, ensuring any nonessential paperwork is shredded or hard filed, as appropriate).
Participating in and contributing to department and team activities to help promote an effective working environment.
Participating as a full team member taking on different roles and tasks within the teams when required. Review incoming mail in the absence of fee earners.
Completion of standard forms without fee earner assistance and production of standard letters without dictation.
Ability to effectively assist administratively with daytoday letters or correspondence, general drafting, Witness Statements, Exhibits, Affidavits, Instructions to Counsel etc. to include proofing, paginating, and collating required documents.
Preparation of correspondence, reports, memos, forms. Creating internal, Counsel, trial and tribunal bundles, manuscript and precedents
To undertake such reasonable additional duties as are broadly consistent with this job description as may from time to time be assigned to the post by the line manager(s).

Experience required

Previous experience of working in an office environment and previous legal experience is desirable.
Previous experience of managing a team within an office environment and being responsible for the day to day running of a group (Practice Management).
Some experience of litigation and/or employment/ immigration work would be an advantage but is not necessarily required.
Demonstrated ability to work effectively within a team and provide support to all team members at all levels, including solicitors, associates and partners, as appropriate.
Proven strong administrative ability to include maintaining a database and a filing system.
A good telephone manner, good communication skills more generally and an understanding of the importance of client care.
Competent IT skills including MS Office 365 (Outlook & Word), Digital Dictation and ideally experience with a case management system.
Confident Excel skills sufficient to enable the reviewing of relevant matters and assist with billing.
Strong attention to detail and the ability to produce accurate work of a consistently high standard. Good standard of written English, grammar and spelling with the ability to work under pressure and be able to meet sometimes unexpected deadlines

In return they offer good benefits and hybrid working

Sandiford Green operate as a recruitment business in relation to this role