Office Assistant - London, United Kingdom - Hobbs Legal Recruitment

Hobbs Legal Recruitment

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client, an innovative Intellectual Property Litigation and Advisory law firm, is looking to hire an Office Assistant.

This role is ideal for individuals with a degree (not necessarily in law) and some office experience.

The successful candidate will have a diverse front-of-house and administrative role with significant autonomy within a multifunctional team, including occasional legal support.

The position emphasizes teamwork, involving collaboration with employees at all levels, clients, and external partners.

Duties:

Processing digital and hard copy amendments, formatting, or transcription.
Opening and closing new files/volumes and following relevant procedures.
Handling filing, photocopying, bundling, and scanning tasks.
Assisting in booking domestic and international travel and creating itineraries.
Providing accurate postal delivery services, including internal and external mail collection and distribution.
Managing courier and taxi orders.
Ordering stationery and reference materials.
Supporting other staff with tasks and ad hoc projects as needed.
Managing the firm's library.
Processing invoices and expenses.
Creating PowerPoint presentations.
Arranging shredding collections.
Dealing with external document storage, retrieval, and archiving.
Assisting with the firm's intranet.
Managing all meeting room bookings.
Organizing and serving meeting refreshments.
Greeting external visitors.
Overseeing meeting room and IT setups.