People Services Administrator - Pontypool, United Kingdom - Cyfannol Womens Aid

Cyfannol Womens Aid

Verified Company

Pontypool, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

People Services Administrator
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Hours:25 per week, days negotiable
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Salary: £22,500 per annum, rising to £23,000 after successful completion of a 6-month probationary period (pro-rated)

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Contract: Permanent

You can work from any Cyfannol Women's Aid space, your home or community locations in order to meet the requirements of your role.

This role is to be worked between Monday - Friday however, there is flexibility on the start and finish times.

All team members must work flexibly to meet the needs of the organisation.

Purpose of the Post:

Providing an administrative and customer focused service to all team members, including Trustees, CEO and the Senior Management and Leadership team in relation to people services.

The role will include a wide variety of administration in relation to:

Recruitment and Selection
Induction and On-Boarding
Training and Development
Employee Relations Support
Off Boarding
Organisational
General People Services Administration

Specific responsibilities

Recruitment and Selection:

Provide support to management for all recruitment campaigns
Manage the ATS system and provide a responsive service to all applicants
Keep all recruitment records GDPR compliant.
Update recruitment documents accordingly
Assist with interviewing when necessary

Induction and on boarding:

Support the planning and onboarding induction training for all new team members
Manage the full onboarding process by preparing offer letters, contracts, reference requests, security checks, right to work checks and any other new starter paperwork
Liaise with teams to ensure all new starters are set up on systems.
Keep all people files and records up to date and secure.
Create internal announcements to keep all teams up to date with new starters

Training and Development:

Support the training needs of team members
Ensure all training records are updated and stored centrally
Support the delivery of training with team members on new policy, processes, or technology
Assist with the organising of outsourced training, premises, and lunch provisions

Off Boarding:

Support the leaver process for team members, ensuring announcements are made in a timely manner, resignation acknowledgement letters are sent and exit interviews are completed

Employee Relations:

Support the administration of sickness recording using Human Resources Information Systems
Advise managers on the rates of sickness within their teams monthly & support them with absence and performance reviews
Prepare letters relating to ER issues as and when required.
Undertake minute taker duties during meetings as and when required.
Monitor and administer security renewal checks for existing team members
Provide note taking support as and when required

Organisational:

Assist with policy review & update policies as and when they need to be updated e.g. inline with statutory rights & organisational changes

General administration:

Develop and maintain administration processes and systems for People Services
Collate and maintain organisational records, maintaining confidentiality and GDPR at all times
Ensure all paperwork and forms are updated when needed
Provide support and cover for the duties of other people services functions in periods of absence
Process invoices and update the PO book for people services related expenditure
Support with any external audits
Work on any designated projects allocated to you

Other:

Demonstrate and promote the organisation's ethos, vision and values
Keep abreast of regulation changes within people related topics, attend training, develop networks to support development in the role
Contribute to the protection and enhancement of the organisation's reputation
Participate in team meetings, supervision and appropriate training
Work within the Organisation's Policies and Procedures
Carry out any other reasonable duties as required as requested by your line manager

It may be necessary, following consultation, to amend the job description in light of experience and changing circumstance

A current valid driving licence, access to a car and insurance covering business use is essential

_Closing Date: 3rd June 2024_

Due to the nature of these roles, they are only open to
female applicants (Exempt under the Equality Act 2010, pursuant to Schedule 9, Part 1).

A disclosure obtained through the Disclosure and Barring Service is required for all posts