Planner/scheduler & Administrator - Cambridge, United Kingdom - CBRE

CBRE

Verified Company

Cambridge, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Posted- 13-Mar-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Facilities Management- Location(s)- Cambridge - England - United Kingdom of Great Britain and Northern Ireland
Purpose:

This role will be part of the account based team and have support, training, access to the UK CBRE Integrated Laboratory Solutions group network.
We are seeking a Planner/Scheduler & Administrator
They will be responsible for Management of client Laboratory assets, PM's and Breakdowns to ensure all works are scheduled and associated administration tasks fulfilled.

Key responsibilities:

**_

Planning & scheduling:
_**- Contact vendors to schedule monthly Preventative maintenance, for all three client sites

Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times
Manage the help desk and inbox regularly, to ensure all queries are handled and responded to
Escalate issues appropriately and in a timely manner, to the senior Planner Scheduler
Assist with client TMS system issues to help clear backlog eg chase service reports, close down duplicate WO's, amend PM schedules etc
Assist with clearing and receipting Invoices and monthly billing spreadsheet
Communicate with vendors and address any issues
Obtain quotes from Vendors for any corrective works required
Book on engineers using the clients visitor system
Raise Purchase Orders, and Work orders using the CBRE purchasing system
Liaise with logistics, couriers and external vendors to send away hand held meters for Calibration
Manage the update of clients TMS system with regards to new and retired assets
Upload service reports to clients TMS system when work has been completed, close out Work Orders and receipt goods for invoicing

**_

Health and Safety & Lab Management_**- To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions.

Undertake the Lead on implementing New H&S policies and procedures
Be an integral part of initiating, implementing and continual improvement of Lab operations and H&S, Policies and process's
Ensure the H&S Policy for CBRE engineers is adhered to, obtaining RAMS

Personal Experience:

Excellent proven experience working within a similar role, with administration skills.
Good PC skills
Experience of working in data input or data analysis
Experience using CMMS Systems