Personal Assistant to Slt - London, United Kingdom - Eteach Group

Eteach Group

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant to SLT (Scale 6)

Monday - Friday: 8am to 4pm

POST RESPONSIBILITIES

SLT Duties

To provide a comprehensive, confidential and efficient administrative support service (including word processing, preparation of presentations, minute taking, copying, filing etc) to the SLT team.
To be the first point of contact for SLT. To be the initial recipient of all telephone calls and deliver accurate information to the appropriate member of the Senior Leadership Team.
To manage the Headteacher's diary, balancing competing priorities and reducing pressure on the headteacher: Arranging meetings, managing room bookings and coordinating hospitality.
To maintain the Headteachers filing system.
To organise and support meetings involving the headteacher, arranging venues and hospitality as required and to be responsible for any bookings of the headteacher's meeting rooms.
To maintain a system to ensure that tasks, enquiries and correspondence are actioned by the headteacher.
To maintain an accurate, comprehensive and confidential filing and record keeping system for the headteacher.
To support the headteacher in managing queries and concerns raised by stakeholders, ensuring strict confidentiality.

Governor Duties

To oversee communication between the school and the Governing body including managing the Governor's portal and providing administrative support for the preparation of Governing body meetings as required.
To maintain a database of names, addresses and categories of governing body members and their terms of office.
To support the election process for staff and Parent governors.
To prepare agendas, attend, minute meetings as required and ensure the collation and timely distribution of supporting papers.
To prepare the Headteacher Report to Governors.

General Duties

To maintain a log of complaints received in line with the complaints policy and GDPR guidelines.
To manage and draft routine and nonstandard correspondence as required.
To manage the administrative work related to exclusions and recruitment.
To cover main reception as directed.
Maintenance of all meeting rooms
Maintaining and distributing Staff Lists / Staff Structure
Maintain Staffroom staff noticeboards communications to staff
Maintain the school prospectus
Communication of any contingency plans for school closures or other extraordinary events to staff and students
Produce and circulate the weekly school newsletter to parent/carers/staff and governors
Arranged parent/carer visits
Assisting admin team with whole school events
To set up and cater for extended CPD sessions / INSET CPD
Minuting and circulating daily briefing notes and ensuring they are displayed in the staff room.
To undertake any other reasonable duties commensurate with the grade of the role as directed by the headteacher or head of HR.

Additional duties and tasks will be negotiated and agreed at the time of appointment and annual review (following the first annual cycle) at the direction of the Business Manager.

The post holder will be expected to carry out all duties in the context of and in compliance with all the school's policies and procedures and in compliance with Eteach Equal Opportunities Policies and Code of Conduct.

All of the above duties are to be carried out in line with current Health and Safety legislation.

Salary:
From £30,063.00 per year

Schedule: