Facilities Management Assistant - Glasgow, United Kingdom - Alexander Mann Solutions (AMS)

Alexander Mann Solutions (AMS)
Alexander Mann Solutions (AMS)
Verified Company
Glasgow, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job description - summary
We are AMS.

We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces.

Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients' recruitment team and provide professional interim and temporary resources.


Our investment banking client has been present in the UK for more than 150 years, they're a long-term partner to British business.

Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country.


Their role is simply stated:
help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.


On behalf of this organisation, AMS are looking for a
Facilities Management Assistant for a
6-month long contract based in
Glasgow.


Purpose of the Role

Working alongside the Facilities Management Lead for the Scottish offices to assist with the daily management of the Facilities Services at 177 Bothwell Street, Glasgow and to support with the landlord liaison for the Dundee office.

***
As a Facilities Management Assistant you will:
  • Ensuring that sufficient first aiders and fire wardens are recruited for the Scottish offices and liaise with the London based H&S team to organise training.
  • Performing regular floor walks to ensure H&S of the offices.
  • Managing the daytoday archiving requests for return of boxes or new boxes being sent off site duties.
  • Raising POs for local services on demand requirements.
  • Supporting the reactive call requests via service now.
  • Sorting and distributing any incoming mail.
  • Sorting any outgoing mail and organising couriers.
  • Distributing smart passes received from London office manage the process for lost or forgotten smart passes for local staff.
  • Managing and upkeeping desk booking tool.
  • Ensuring that the vending spaces are fully stocked each day reorder stock when required.
  • Managing the requirements for onsite parking.
  • Working alongside the London CIB team to organise moves and changes requests for the local Scottish offices.
  • Intermediate level of experience in coordinating similar FM services.
  • H&S certificate i.e., IOSH or an equivalent.
  • Highly personable, wellversed in forming strong and professional relationships.
  • Comfortable delivering services to demanding standards, where the achievement of client satisfaction is of paramount importance excellent organisational and time management skills.
  • Competent in managing clients' expectations and managing situations of conflict.
  • Excellent organisation and time management skills.
  • Good written and oral language skills.

This client will only accept workers operating via an Umbrella or PAYE engagement model.


AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.


Job Reference:
AMSCWS00327
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