Programme Admin Officer, Capital Projects - Epsom, United Kingdom - Epsom and St Helier University Hospitals NHS Trust

Epsom and St Helier University Hospitals NHS Trust

Verified Company

Epsom, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 4:

Main area

Admin & Clerical

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Grade

Band 4

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Contract

Bank

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Hours

Flexible working hours per week (Bank)

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Job ref
AL
Site

Epsom Gateway

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Town

Epsom

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Salary
- £ £26.63 Bank
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Salary period

Hourly

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Closing

15/12/2023 23:59 As an NHS Trust we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID19._

At Epsom and St Helier Hospitals, above all we value respect.

We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork.

This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values

Job overview:

In late 2019, ESTH was successful in receiving c. £500m of capital as part of first wave of the Hospital Infrastructure Programme.

This enabled our commissioners to consult the public on three development options:
a new hospital at Epsom, St Helier or Sutton. This was summarised in a Pre-Consultation Business Case (PCBC).

Public consultation will end on 1 April 2020, with a final decision expected through a DMBC in Summer 2020.

After this point, we will have a mandate to develop the Outline Business Case (OBC) for the re-configuration of acute services at ESTH based on our commissioner's decision.

This role will be part of the team that leads on the development of the OBC and the IHT Programme.

The role will support the daily coordination, planning, communication and organisation for the IHT programme.

Main duties of the job:

The key areas of responsibility are as follows:

Provide dedicated administrative support to the IHT programme.
Working with colleagues from the programme team and external organisations where required.
Support the IHT Programme Manager and team in the day to day monitoring of the programme.
Arrange, attend and take minutes for a variety of meetings, determining decisions, issues and risks, ensuring actions are followed up and closed
Servicing the IHT Delivery Group and IHT Programme Board through collation and distribution of all papers.
Support the delivery of the programme effectively and efficiently, promoting effective use of data, information, knowledge and technology to improve, inform and support the programme.
Be responsible for providing administrative support to the IHT programme providing dedicated resource, monitoring implementation and evaluation of the work streams by providing high quality reports as required.
Keep key programme documentation up to date i.e. Risks and Issues log,
Assist with the updating of key programme products where required
Coordinating with various groups, identifying interdependencies across the work streams
Be required to communicate complex, sensitive information to a range of stakeholders.
The post holder will be required to work autonomously in the role, escalating issues that may arise to the appropriate person.

Working for our organisation:

The Staffbank Benefits include:

Weekly Pay
Free Compliance Checks
Access to Mandatory Training
Flexible Working
First refusal over agency
Access to NHS Pension

- "At Epsom and St Helier Hospitals, above all we value respect.

We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork.

This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values."

OUR MISSION: 'TO PUT THE PATIENT FIRST BY DELIVERING GREAT CARE TO EVERY PATIENT, EVERY DAY'
Theres never been a better time to join the Epsom and St Helier team. Our hospitals are facing a bright and busy future, and our staff have a proven track record in providing high quality, compassionate care for our patients.
Boasting incredible staff benefits and dedicated training schemes, working for us will not only take your career forward, but could help to transform the lives of our patients and visitors.

Detailed job description and main responsibilities:

Key Requirements

To manage and plan own workload.
Excellent organisational skills
Be a key member of the wider PMO team as well as supporting effective communication and stakeholder management, both internally and externally.
Work within the limits of own competence, responsibility and refer issues beyond these limits to relevant people.
Attend all mandatory training in accordance with Trust policy.
Participate in the Trust's Annual Performance Development Appraisal and Review.
Awareness of the Trust's policies, procedures and disciplinary rules.
Working knowledge MS Office Suite, word, excel and PowerPoint
Strong organizational skills
Exceptional communication skills
Analytical thinking