Project Coordinator - London, United Kingdom - Mott MacDonald

Mott MacDonald
Mott MacDonald
Verified Company
London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for it's employees? Mott MacDonald is a global consultancy whose people do exactly that.
As the
Project Coordinator you will provide administrative support to the Portfolio Management Team. You will also be supporting the wider team, who are responsible for individual projects and functions.


A bit about the team

Our environment and water portfolio is primarily a UK based business delivering project, programme and commercial management services to regulated water/wastewater clients and the Environment Agency.

Our work stretches across the entire project lifecycle, from pre-contract cost estimating and benchmarking to post contract QS services and commercial assurance.

For project and programme management we deliver capital projects on behalf of our clients, both internal and external that range from several hundred thousand pounds in value to major projects and programmes worth over £0.5billion.

Additionally, we are the home of the cost intelligence service, a specialist team of data analysts and economists who provide expert advice across all sectors on inflation and indexation.

We currently work with around half of the UK's regulated water and wastewater companies


What you will contribute to the team:

  • Provision of administrative services
  • Track internal documents and reports
  • Maintain records in accordance with internal Business Management Systems (BMS) and project specific requirements
  • Implementation of organisation specific guidance, processes and activities
  • Provide daily / weekly updates to the Management Team
  • Assist organising meetings and workshops, booking meeting rooms and desks, lunches, and attending senior management meetings to take notes and track actions
  • Assist the team with their queries, and where necessary direct them to the relevant document or point of contact
  • Monitor our client portals for opportunities, tracking deadlines and submitting bids to tight timescales
  • Update / create required documentation
  • Arrange and manage social events, and where necessary Site visits from external members

Required for the position of Project Coordinator:

  • Quick Learner and able to operate in hi tempo project environment.
  • Able to work with multiple stakeholders to collate reports, status updates and track and follow up on actions.
  • Able to help arrange meetings, coordinate diaries and track actions.
  • Able to help manage on and offboarding of new staff.
  • Able to help manage arrangements and functions, meetings and events.
  • Ability to keep up with discussions and write meeting notes
  • Tracking opportunity deadlines/ submit bids to tight deadlines

Preferred, but not required

  • Experience of SharePoint, PowerBI, CEMAR, Fastdraft
  • Experience as meeting secretary
  • Local to a Mott Macdonald office
If you meet 80% or more of what we're looking for, please still apply. We understand not everyone will meet all the requirements, but you might have skills we didn't know we need.


Job Profile

About the business unit

The Advisory and Programme Delivery (APD) unit delivers management services in all the sectors that Mott MacDonald operate in the Built Environment, Defence, Energy, Water, Transportation and, Education, Health and Care.


The Unit delivers services to projects ranging in scale and complexity up to £20bn, through the technical disciplines of Programme Management, Project Management, Project Controls, Scheduling, Cost Management, Estimating, Infrastructure Finance, Management Consulting, Digital Consulting and Education, Health and Care Management.

Our environment and water portfolio is primarily a UK based business delivering project, programme and commercial management services to regulated water/wastewater clients and the Environment Agency.

Our work stretches across the entire project lifecycle, from pre-contract cost estimating and benchmarking to post contract QS services and commercial assurance.

For project and programme management we deliver capital projects on behalf of our clients, both internal and external that range from several hundred thousand pounds in value to major projects and programmes worth over £0.5billion.

Additionally we are the home of the cost intelligence service, a specialist team of data analysts and economists who provide expert advice across all sectors on inflation and indexation.

We currently work with around half of the UK's regulated water and wastewater companies.
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How to apply
Mott MacDonald is Work180 accredited - which means we actively support and encourage women to join our work force


Benefits we offer:

  • Pension matched up to 7%
  • Life insurance
  • An annual professional institution subscription
  • Continuous development opportunities because we want you to thrive
  • Agile/flexible working because life isn't 95
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