Receptionist - Liverpool, United Kingdom - First Steps Enterprise Limited

First Steps Enterprise Limited

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

First Steps Enterprise Limited

Job Description - Receptionist

Pay £11.40 per hour (pro-rata of £20,812)

17.5 hours per week over 3 days; 3 month contract, based in Granby Children's Centre, Liverpool

(other later positions may also become available)

Aim of Post

To undertake reception duties and support the administration of a centre as required.

Directly Responsible To:

-
Day to Day

Children Centre Manager/Other Manager:

Employment issues

Managing Director of First Steps Enterprise Limited

This Post Is Subject To Disclosure:

Enhanced DBS
Two appropriate references

Main Duties

To support and assist the management in establishing and ensuring the implementation of office procedures and systems of record keeping and filing.
To staff the reception desk at the centre, operating the entry system, issuing visitor badges, and recording visits in line with the care system.
To assist in financial requisitioning.
To deal with telephone enquiries.
To operate an electronic booking system for the centre.
To distribute post and carry out basic office duties e.g. photocopying, filing, processing incoming and outgoing mail.
To produce documents in a variety of formats including tables, graphs and spreadsheets.
To assist in the collection and collation of data.
To ensure office supplies are maintained in accordance with Liverpool City Council orders.
To take part in regular keeping in touch meetings and personal review and development as part of the authority's performance management framework.
To participate in training and development activities as relevant to the post.
To oversee the displays in the foyer and ensure that these are updated and information leaflets etc are available.
To develop the local authority's commitment to equal opportunities and to promote nondiscriminatory practices in all work undertaken.
To undertake any other professional duties as required in line with the grading of the post.

This job description is not intended to be either prescriptive or exhaustive: it is issued as a framework to outline the main areas of responsibility at the time of writing.

Key Skills/Person Specification:

Good organisational skills
Good communication skills, including very good telephone manner, particularly when dealing with customers
Good 'people skills' parents, colleagues, visitors etc
Good ICT skills
Literacy and numeracy skills
Able to work on own initiative and as part of a team
Good problemsolving skills
Able to input into report collation
Administration skills (record keeping, typing etc)
Able to work closely with Children's Centre staff and First Steps staff