Personal Assistant - Soho, United Kingdom - 19 London

19 London

Verified Company

Soho, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an incredible opportunity for an experienced Personal Assistant to join a highly successful, forward-thinking real estate investment company.

Working alongside a friendly, vibrant team of investment professionals, you will be responsible for providing comprehensive support to the executives, notably for the Head of Investor Relations and Head of UK & Ireland.

The executives travel frequently and have busy and ever-changing schedules; they require top-class support from their PA to ensure everything runs smoothly at all times.

With a strong focus on global travel arrangements, complex diary management, meeting preparation and confidential document handling, as well as managing correspondence, you will be required to juggle multiple tasks and maintain meticulous attention to detail.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Manage and maintain the executive's dairies and schedules, ensuring all appointments are scheduled and coordinated efficiently
Coordinate complex global travel arrangements flights, accommodation, visas, covid travel documents, and ground transportation
Prepare detailed itineraries, especially for fundraising roadshows where travel plans will be complicated and extensive
Provide comprehensive administrative support preparing reports, presentations and correspondence and managing expense reports
Additional administrative support may include but is not limited to data room input using Salesforce and DealCloud, taking IC committee and other meeting notes, assisting with pitchbooks and fund reporting, and helping with data management on Excel
Handle confidential and sensitive information with discretion, maintaining confidentiality at all times
Act as the first point of contact for the executives screening and directing incoming calls and correspondence as appropriate
Coordinate and schedule meetings, conferences and events, including arranging venues, catering, and audiovisual equipment as required
Undertake adhoc tasks and projects as required

ESSENTIAL CRITERIA:

Previous PA experience (3years minimum) in a similar role, preferably supporting senior executives, management teams or HNWI
Prior experience in an international corporate environment, ideally in the investor relations department
Versatile in meeting the demands of a dynamic and busy environment
Excellent interpersonal skills, with the ability to build strong relationships with internal and external stakeholders
Highly organised and able to manage multiple tasks, diaries, and priorities simultaneously
Proactive and able to use initiative to solve problems and make decisions
Very high level of attention to detail and accuracy
Someone who takes ownership and sets high standards
Selfstarter, innovative, and dependable
Professional demeanour and etiquette
Discreet, trustworthy, and exhibits the highest standards of reliability
Someone who has a roll up their sleeves, cando attitude
Proficient in Microsoft Office Suite, Zoom and other relevant software
Flexibility to work outside regular business hours as required
Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred
Fluent in English impeccable written and oral communication
Excellent checkable reference