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Document Controller - Gateshead, United Kingdom - Jackson Hogg

Jackson Hogg

Verified Company

Gateshead, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Jackson Hogg is excited to be working with an expanding engineering company, in their search for a Document Controller.

Title:
Document Controller

Purpose of the Role:

Responsible for the compilation of the Final Documentation Package for the projects assigned by the Quality and Document Control Manager.
Perform Quality Assurance activities, ensuring compliance to the company's standard procedures, and client's requirements.
Responsible for coordinating the distribution of documents within the team and to outside parties.
Maintenance of internal filing/retrieval systems and the uploading and downloading of documentation to dedicated project websites/files along with the project archiving in line with company procedures.
To assist in ensuring that the company operates in an efficient manner by controlling documentation and providing personnel with administrative support.
Responsible for the promotion of Good Documentation Practices within the business

Duties and Responsibilities:

Operating and Maintenance Manuals Compilation and updating of project manuals for client issue.

This involves working closely with the Project Manager for the assigned project and members of the project team as well as external interested parties.

Document production and distribution:

Day to day processing, distribution, storage and retrieval of drawings and documents
Maintaining document records in line with the Quality Management System (QMS)
Setting up project QMS documents and folders
Compiling, printing and binding multidiscipline project reports and other documents
Maintaining spread sheets and records of project documents and distributing them to the team
Monitoring project extranet websites, uploading and downloading drawings and reports and distributing to the team
Acting as a focal point to ensure the project team has all current documents, information and drawings from others in the design team
Converting incoming and outgoing drawing files to commonly usable file formats (eg PDF) as required.
Maintenance of the Supplier Approval system
Performing Internal and External Audits, Archiving
Ensure processes and procedures are in place and compliance to these procedures is adhered to
Maintaining the electronic structure of the projects by ensuring closed projects are moved to the archive server safe area
Ensuring offsite storage is well maintained and material can be retrieved quickly.
Organising the secure disposal of material when it reaches the end of its legal storage time
Record archive loans and returns
Conduct initial outside archive queries on behalf of the Project Leader.
Photocopy and scanning of material for archiving and library
Record library loans and returns