Business Support Manager - Aberdeen, United Kingdom - TeamJobs

TeamJobs

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Business Support Manager (Retail)

£40-£50,000 + Pension & Excellent Benefits

Located in central Aberdeen

I am hiring for an experienced Business Manager to join one of the largest retail property providers in the UK and Ireland to join their growing organisation.

This is an office based role located in central Aberdeen.

Reporting into the General Manager with one direct report (Business Support Administrator) you will be working for the Business Support Team ensuring a high level of communication both internally and externally by providing support to all business data andcommunications systems.

Key functions will include performance analysis and operational reporting, On site IT Network administration, Finance administration and managing the overall administration for the management team and Providing direct support to the General Manager in theirabsence.

Key Responsibilities:

Financial and Systems

Ensure effective management of the accounts and policies.
Manage and monitor the budgetary support for all other budget holders.
Ownership of onsite purchasing and invoice procedures
Maintain on site IT, including network, intranet and systems to required standards.
Ensure the Car Park systems (where applicable) and machinery run smoothly and efficiently.
Take responsibility for the office management e.g. stationery orders and control of documentation.
Ensure that financial information is accurate through timely invoice processing and cash reconciliation.
Ensure correct cash handling procedures are in place within which minimise any risk of misuse.
Develop and constantly review office processes and procedures to ensure they are effective.
Ensure and maintain office compliance with regards to GDPR and the recording and sharing of information.
Ensure that a good and current understanding is maintained in respect of Health and safety legislation.
Management of insurance claim progression including all liaison with insurers.
Accurately collate statistics, identifying trends for business use and providing informative reports to ensure effective internal and external reporting and maintaining a consistent approach to all information leaving site.
Prepare presentations and communications in a consistent.

Business Support

Ensure the reception area is run professionally and in a welcoming manner.
Ensure that all telephone calls are managed professionally and efficiently.
Oversee all conferencing equipment and facilities.
Ensure that the administration team is multifunctional in order to maintain standards during leave and absence.

Additional Responsibilities

Adhere to all company policies and procedures.
Undertake any other reasonable duties as required to meet the needs of the business.
Undertake operational management responsibilities as necessary.

Person Specification:

Minimum:

Experience team management
IoSH qualification or equivalent.
Excellent leadership qualities.
Excellent communicator at all levels.
Confident decision maker.
Strategic planning ability.
Good knowledge of accounting practices.
Ability to innovate & implement new systems and processes to enhance efficiency.