Property Assistant - Birmingham, United Kingdom - High Speed Two (HS2)

High Speed Two (HS2)

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As the
Property Assistant at HS2, you will be responsible for the administrative support for the Land and Property team.

Our Land and Property team are responsible for acquiring and managing the land and property to enable timely construction of HS2 in a way that is sympathetic to those affected.

About the role:

Provide assistance to ensure that records of land and property interests are updated and accurate
Support and assistance with administrative tasks to ensure compliance
Support Governance, Reporting and Finance roles within the team in preparing information packs
Take actions / minutes in meetings as required and produce for review in a timely manner
Manage shared inboxes, allocating actions and monitoring progress
Type up reports / produce presentations as required by the team
Make travel arrangements, booking hotels and train tickets for the team
Undertake core administrative duties across the team such as electronic filing of documents
Arrange meetings for the team, coordinate workshops, book meeting rooms
Support the organisation of engagement events
Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:

Skills:

IT skills, including the full use of Microsoft Office suite or equivalent
Ability to organise and manage own workload to meet agreed deadlines
Ability to analyse data from IT systems and spreadsheets and compiling reports
Ability to produce and present information, documents and reports to a variety of audiences, including team members, line manager and internal stakeholders

Knowledge:

Knowledge of data and information management.

Experience:

Experience of providing administrative and secretarial support

Experience of minute taking and the preparation of documentation for meetings

Experience of managing inboxes and coordinating subsequent actions.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.