Executive Assistant to Group Chief People Officer - London, United Kingdom - Nesta

Nesta
Nesta
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

We are recruiting for an Executive Assistant to Group Chief People Officer and Group Executive Director of Communications

About Nesta
We are Nesta, the UK's innovation agency for social good. We design, test and scale solutions to society's biggest problems.

Our three missions are to give every child a fair start, help people live healthy lives, and create a sustainable future where the economy works for both people and the planet.

For over 20 years, we have worked to support, encourage and inspire innovation.


We work in three roles:

as an innovation partner working with frontline organisations to design and test new solutions, as a venture builder supporting new and early stage businesses, and as a system shaper creating the conditions for innovation.


Harnessing the rigour of science and the creativity of design, we work relentlessly to change millions of lives for the better.


Overview
The Executive Assistant (EA) will be supporting the Group Chief People Officer and the Group Executive Director of Communications.


The EA will be responsible for diary management and key administrative tasks whilst simultaneously supporting the two Executives in their duties.

The position would suit a detail-oriented individual who is keen to take on a highly collaborative role.

In addition to supporting the two executives the EA will manage and respond to queries received through the Nesta information inbox.


The EA must be a creative problem solver who enjoys working within a fast-paced entrepreneurial environment that is mission and results-driven.

The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organisational skills.

They will also have the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will work independently on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with complete discretion.


The role
This individual will coordinate administrative activity, along with undertaking EA duties.

Examples of responsibilities and deliverables for the Executive Assistant include:


  • Firstpointofcontact for Group wide queries
  • Arranging logistics for meetings and events, capturing actions for team meetings and capturing minutes for more formal committees.
  • Responsible for monitoring the Nesta information inbox, responding to queries in a timely manner.
  • Maintaining accurate and uptodate documentation for projects within Nesta's systems (such as Salesforce).
  • Leading on departmental invoices and payments; ensuring data cleanliness across relevant dashboards.
  • Coordinating procurement activity and lowrisk contracting in tandem with Nesta's legal team.
  • Ensuring information about the team is up to date for external and internal communications purposes.
  • Processing expenses and booking travel where necessary, departmentwide.

The person
Essential skills and experience

  • Experience providing PA/EA support at a senior level, including diary management in a busy environment with competing, complex priorities.
  • Excellent interpersonal skills, with an adaptable, supportive, friendly orientation and the proven ability to build strong relationships and work well with others across the organisation, including when under time pressure.
  • Demonstrable experience of supporting high level meetings and formal committees, including minutetaking.
  • Strong time management skills, with the ability to juggle a variety of tasks.
  • Experience of data entry and general administration and operations.
  • Excellent attention to detail and accuracy.
  • Experience working with financial information and budgets.
  • Experience of handling sensitive or confidential information discreetly.
Desirable skills and experience

  • Intellectually curious, with an interest in gaining a broad understanding of Nesta's work.
  • Experience of building spreadsheets and dashboards to analyse data.
  • Familiarity with the basic processes underpinning organisational or projectlevel impact reporting.
  • A track record in developing new ways of working and delivering operational efficiencies for a team or department.

What we offer

Salary:
£35k-£48k (offers are expected to be made towards the bottom of the band) plus array of benefits, including private medical insurance, dental insurance, the ability to buy and sell annual leave, eyecare vouchers and more


Location:
This role is based in London, Blackfriars, hybrid working arrangement with a minimum of two days in the office


Term:
Permanent


Hours:

This is a full-time role but we offer a range of flexible working arrangements and encourage our people to take advantage of them.

Many do.


Reports to:
Group Chief People Officer

Interviews will take place
w/c the 11th of March 2024.
**At Nesta, we
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