Senior Administration Officer - London, United Kingdom - Ministry of Justice
Description
Salary 1- £24,228 - £30,208
Number of jobs available - 1
Detail of reserve list - 12 Months
Region - East Midlands
City/Town - Boston, Buxton, Chesterfield, Coalville, Grantham, Leicester, Lincoln, Loughborough, Mansfield, Nottingham, Skegness, Worksop
Building/Site - NPS 12 SOUTHFIELD ROAD LOUGHBOROUGH, LE11 2HZ, NPS 2 COBDEN STREET LEICESTER, LE1 2LB, NPS 27 LONDON ROAD COALVILLE, LE67 3JB, NPS 9 CASTLE QUAY NOTTINGHAM, NG7 1FW, NPS ARRIVAL SQUARE MANSFIELD, NG18 1LP, NPS BUXTON CHESTERFIELD HOUSE BUXTON, SK17 6DH, NPS GRANGE HOUSE GRANTHAM, NG31 6NZ, NPS PROBATION CENTRE BOSTON, PE21 8LN, NPS PROBATION OFFICE WORKSOP, S80 2AS, Chesterfield JCP Markham Road, S40 1TG, NMS NPS SKEGNESS PROBATION OFFICE, PE25 1TF
Grade - Other
Organisation Grade for HMPPS - NPS Pay Band 3 National
Post Type - Permanent
Working Pattern - Full Time
Role Type - Senior Leadership
Job description 1
Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
Summary
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good
working order.- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
Effectively Manage and Develop staff
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division
Use communication effectively
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where a
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