Administrator with Minute Taking - Winchester, United Kingdom - Your World Healthcare

Your World Healthcare
Your World Healthcare
Verified Company
Winchester, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Administrator with Minute Taking

Job Type:
Temporary


Sector:
Healthcare


Working environment:
Healthcare centre


Duration:
Expected to last up to 8 weeks with possible extension


Location:
Winchester


Band: 3


Pay Rates:
£11.00-£11.50 Paye inclusive of holiday pay depending on skill and experience


Working Days and Hours:
Monday to Friday 9am to 5pm, 37.5 hours a week


Job Summary
To provide comprehensive secretarial and administrative support to the Community Substance misuse Team and a reception service to service users their families and friends


Duties

  • Provide administration duties at meetings. Prepare and take minutes where appropriate.
  • Provide a full secretarial service to the team.
  • Generate batch prescriptions, checking for accuracy for North Hampshire
  • Preserve and uphold confidentiality of all client information.
  • Maintain filing systems.
  • Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
  • Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
  • Prescription generation and ensuring controlled drug stationary is stored according to protocol.
  • Provide callers G.Ps, other professionals, staff relatives, drug users, other agencies with educational information and selfhelp materials. Take responsibility for monitoring stocks and reordering these materials.
  • Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
  • Provide secretarial support to committees and meetings as appropriate.
  • Operate petty cash system.
  • Be prepared to assist team members with clinical aspects of their work where appropriate.
  • Undertake other tasks as may reasonably be requested.
  • Supervising Band 2 administrators where appropriate
  • Be prepared to work some evenings and weekends
  • Take a significant part in placing advertisements and supporting recruitment campaigns.
  • Commitment to South Staffordshire and Shropshire Healthcare Foundation NHS Trust's equal opportunities policy and diversity policies.

Qualifications, Skills and Experience

  • Qualified to use Microsoft packages and spread sheets
  • Previous Administration experience
  • Experience of Computer and Software packages
  • Experience of working with Microsoft spread sheets
  • A thorough knowledge of substances and their effects
  • Ability to work effectively as a member of a team.
  • Ability to work effectively as a member of a team.
  • Understanding of equal opportunities
  • Ability to work with drug/alcohol users in a Community environment
  • Ability to prioritise
  • Ability to work collaboratively with other professionals.
  • Good interpersonal skills and communication skills
  • Ability to work under pressure
  • Some degree of flexibility in working hours
  • Excellent IT skills and good secretarial skills.
More jobs from Your World Healthcare
See all jobs of Your World Healthcare