Personal Assistant - London, United Kingdom - Lockton, Inc.

Lockton, Inc.

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

General information:

Reference :002621

Vacancy location:

Location:

United Kingdom, London, London

Work Place:

Hybrid

Region:

UK

Vacancy details:

Job Profile:

Lockton - Experienced Professional

Title:

Personal Assistant - Specialty

Description:

Since its foundation in 1966 Lockton has grown to become one of the world's largest privately held independent by helping clients achieve their business objectives.

Today with more than 11,500 Associates in over 125 offices worldwide, Lockton's dynamic and innovative organisation truly embraces its uncommonly independent status.

For ten consecutive years, Business Insurance magazine has recognised Lockton as a 'Best Place to Work in Insurance' and we now have a new opportunity for an experienced Executive Assistant to join our growing P&C Specialties division in the city.

Role's Purpose

The purpose of this role is to provide a superior administrative support to four Executive Leaders in P&C Specialties in planning, scheduling, executing, and reporting tasks and projects to deliver business goals and priorities.

Role Responsibilities:

Proactively manage the diaries of the Executives to ensure an efficient schedule. To ensure sufficient time allocated for preparation, pre work and pre briefings.
To manage all meeting coordination including for internal and external parties/clients and to liaise with facilities and catering accordingly.
To be the interface of the Executives for communication and liaison.
Coordinate and manage all travel for the Executives including a full trip schedule with endtoend bookings and contingency information.
Assist with event management for large events (e.g. roadshows, conferences), including venue booking, coordinating attendees, and designing and producing supporting documentation.
Organise teamwide events, including town halls, away days and social events.
Support the Executives with complex administrative tasks, e.g. office moves.
Contribute to effective working relationships with other business unit PA/EA's, overseas offices, HQ management and external clients.
Minute team meetings and communication meeting notes and minutes, ensuring to capture and follow up on outstanding items.
Processing of invoices and expenses.
Assisting with onboarding for new starters.
Track team leave and travel, as required.
Formatting / drafting correspondence and documents efficiently and accurately as required.
To work closely with the 'Business Support Team' to ensure best practice, efficiency and effective communication across the P&C Specialties division.
Proactive, wellorganised and dependable
Experience as a PA in a Corporate environment, ideally supporting more than one individual
Strong IT skills, including Outlook, Word, Excel and PowerPoint
Highly organised, with excellent attention to detail and the ability to multitask, coordinate and prioritise your workload in order to meet business demands/timescales
Excellent communication skills both verbal and written at all levels of seniority
Ability to build and maintain strong relationships
Analytical and problemsolving skills, including research and investigation
Professional and calm under pressure
An understanding of and adherence to Lockton standards and procedures.
Understand the nature of the insurance broking industry and the role that Lockton plays.

In return Lockton remain committed to recognising and sustainably rewarding Associates empowering you to put your clients and their business first.

We attract the best professionals to come and work with us who are excited by our unique culture that values respect, ethical, moral, and caring approach, in fact our Associates are our greatest asset.