Team Assistant - London, United Kingdom - Wise May

Wise May

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Wise May are looking for a Team Assistant / Coordinator to join this extremely busy Hedge Fund business in Mayfair area in central London.

Provide team assistance to the London Office including extensive travel management, providing first line administration support to the teams including managing expenses.

Someone with experience in a similar role is essential due to the understanding and demands of a busy financial office.

Duties include:

Managing an extremely active calendar of appointments including investor meetings.
Arranging complex and detailed international travel plans, itineraries, and agendas.
Managing and preparing correspondence that is at times highly confidential.
Compiling meeting packs for internal and external meetings, printing of reports and ensure the Head of Business Development is wellprepared for meetings.
Proactive management of meetings and event management.
First point of contact for incoming correspondence and distribution of/managing queries to team, acting directly where appropriate.
Expense management and administration.
Adhoc support for other teams as required.

Skills/Experience:

Strong organizational skills.
Exceptional interpersonal skills and the ability to build relationships with stakeholders at all levels, including investment and support teams and external partners.
Resourceful and a cooperative teamplayer, with the ability to also be extremely effective independently.
Demonstrated ability to achieve high performance goals and meet deadlines in a fastpaced environment.
Preparing logistics and facilities for scheduled events and arranging refreshments, if required.

Proven EA experience