Finance Support Officer - Edinburgh, United Kingdom - Scottish Government

Scottish Government

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £25,713 - £27,335
Job grade:

Administrative Officer
Contract type:
Fixed Term
Length of employment:
12 months
Type of role:
Other
Working pattern:
Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Edinburgh, Scotland, EH11 3XDAbout the job

Job summary:

an you demonstrate great planning and organisation skills, while prioritising workloads to meet deadlines? Are you comfortable working with figures? If yes, then our Finance Support Officer (FTA) post is for you
This post sits at the heart of People Directorate in the Business Support Unit.

The Unit provides business management services; undertakes a range of corporate activities for the directorate; provides support to the Director and senior management team; and delivers a finance function, including managing and monitoring the directorate budget.

The main focus of this role will be to provide finance support with particular responsibility for paying invoices, raising purchase orders, preparing and posting regular journals and other transactional finance duties.

In carrying out these duties, the post-holder will work closely with the Finance Officer. You will also contribute to the wider work of the Business Support Unit, as and when required.

We are a small friendly team of 8 and the post-holder will report to the Business Support Unit's Finance Officer.

This is a 12 month Fixed Term Appointment.

Job description:

Purchase ledger invoice processing using the Scottish Government's finance systems.
Raising purchase orders.
Working with colleagues across the Scottish Government (SG) to ensure that suppliers are paid within 10 working days.
Preparing and posting regular journals, ensuring the correct coding of information and the reconciliation of accounts.
Running and distributing payroll and financial monitoring reports.
Supporting the efficient operation of our financial systems by running interfaces, posting transactions to the general ledger, running scheduled jobs, and checking outputs, investigating and resolving issues.
Advising colleagues across People Directorate on correct finance processes.
Supporting Finance Officer in completing monthly returns to central Finance colleagues. This will include running reports and completing spreadsheets.
Working with suppliers to complete Vendor Maintenance forms in line with SG requirements.
Processing low value / easy to assess claims for loss or damage to personal belongings in the course of official duties. Refer more complicated claims to Finance Officer for guidance.
Paying claims submitted by colleagues for glasses (Display Screen Equipment Eye Tests).
Checking the Finance mailbox on a regular basis throughout the day, clearing invoices, Purchase Orders and answering queries from colleagues, liaising with the Finance Officer and Finance Team Leader when support is required for more complex queries.

Competencies
Self-Awareness
Team work
Customer Service
Information Management
Communications and Engagement

Person specification:

Essential Criteria

Experience of carrying out a range of financial transactions and of using finance systems.
Excellent organisational skills, personal resilience, and the ability to proactively manage a range of competing priorities within tight deadlines.
Strong written and verbal communication skills and confidence in dealing with a wide range of internal and external stakeholders, including senior officers.
Strong information management and administration skills, including experience of using a variety of different IT systems.

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

Please use below link to apply
Feedback will only be provided if you attend an interview or assessment

Security:

People working with government assets must complete baseline personnel security standard (opens in new window) checks

Nationality requirements:

This job is broadly open to the following groups:

UK nationals

- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)
Working for the Civil Service: