Administrator - Birmingham, United Kingdom - Grafton Recruitment

Grafton Recruitment

Verified Company

Birmingham, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Administrator

Location:
Hybrid - 2 days at the office based in either Birmingham or Solihull and 3 days working from home

Hourly Pay Rate:
£10.29 to £11.75 dependent on experience

Hours: 37.5 per week (Monday to Friday)

Length of the contract:
Initially 3 months

Grafton Recruitment are now seeking to appoint an experienced Administrator to our Public Sector client based in Birmingham and Solihull.

The Administrator will provide full administrative support to their team, acting as the first point of contact and effectivelydealing with a responding to a range of queries from internal and external stakeholders.

This will include passing on relevant information to appropriate team members sensitively, tactfully and autonomously.

Key duties will include photocopying and distributionservices, including the maintenance of accurate records of distribution and receipt, as well as production of key documents for the department.

Duties of the Administrator

Effectively responding to complex queries from stakeholders and passing on relevant information autonomously and sensitively either verbally or in writing.
Develop and maintain effective relationships, ensuring tact and professionalism is at the forefront of any communications.
Liaising with other departments, both internal and external to the organisation, to arrange key meetings.
Organising events including internal and external room bookings, necessary equipment and hospitality.
Preparing and updating any required supporting information for meetings, events, seminars and training sessions (agendas, action logs, handouts, etc.)
Monitoring meeting actions and follow up progress.
Processing data received by the department and ensuring this is reverted into helpful management information.
Undertake research and development activities in own work area as directed.
Incidental patient contact assisting or redirecting where appropriate to role.
Supporting the team and the Head of Department by raising accurate purchase orders, checking invoices and making payments as necessary.
Ordering of office equipment and stationary as required.
Developing and maintaining effective electronic filing systems to ensure information is kept secure, confidential where appropriate, and is accessible to other members of team.
Effective diary management of the team as required.

Role Criteria

Educated to NVQ Level 3 or equivalent level of experience in a similar area.
Experience of dealing with and resolving a range of queries from internal and external stakeholders.
Experience of working in a complex administrative role within a busy environment.
Experience of working in the Public Sector (desirable).
Excellent interpersonal and communication skills, both written and verbal.
Able to coordinate and prepare documents for meetings, take minutes and follow up action points confidently.
Able to organise diaries and events without supervision.
Able to effectively organise allocated work activities, work to tight deadlines and assist in the effective organisation of nonstandard tasks and events which may occur unexpectedly.
Proficient use of Microsoft Word, Outlook, Excel and PowerPoint.

Hiring Contact:
Tiegan Clark

Agency:
Grafton Recruitment

If you would like any further information about any vacancies before applying, please feel free to contact