Administration Assistant - London, United Kingdom - Saffery Champness

Saffery Champness
Saffery Champness
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are looking for an organised and capable Administration Assistant to join the business development team based in London.

The role sits within a fast-growing team and will support the Head of Business Development and three Business Development Managers.


The role
The role will involve providing administrative support to the team on a range of business development and tender initiatives.


Key responsibilities include:


  • Providing a full range of administrative support to the BD team
  • Support the BD managers on pitches and tenders, including editing and proofreading.
  • Managing and updating the tender status spreadsheet, content library, including liaising with partners on tender win/losses.
  • Updating the team's intranet page with new client wins and team news.
  • Scheduling tender feedback calls, team meetings and tender kickoff meetings.
  • Compiling monthly reports.
  • Providing administrative supporting wider BD projects.
  • Ensuring files and documents are stored in the correct locations to allow for easy retrieval of necessary information.

The Marketing & BD team
The marketing department has 16 people and delivers a wide range of marketing and business development support to the firm


This includes:

  • Digital marketing
  • Tenders
  • Internal and external communications
  • Events
  • Graphic design

Essential

  • Excellent organisational skills
  • Enthusiast and a cando attitude
  • Strong time management skills and the ability to prioritise and manage multiple tasks and deadlines
  • Experience in a similar support or administrative role
  • Keen attention to detail/high levels of accuracy
  • IT skills: Microsoft Office (essential), Adobe InDesign (desirable)
  • Friendly and team player
  • Excellent written English and oral communication skills
  • Ability to use own initiative, be proactive and able to use own initiative when required.

Desirable

  • Knowledge of Adobe InDesign (training will be provided)
  • Proofreading and editing skills

Salary/benefits

  • A 35hour working week with flexibility around the core hours of 10am4pm
  • Agile working policy giving you the option to work from home for up to 3 days per week
  • Paid overtime or time off in lieu
  • 25 days annual leave. After 5 years' service, the entitlement will be increased by 1 day
  • In addition, employees are entitled to buy or sell up to 5 days holiday a year
  • Contributory pension scheme (The firm will contribute 5% of salary on a matched basis with employee from their date of joining)
  • Life assurance cover of 4 x annual salary
  • Working from home allowance of £25 a month
  • Eligibility for the firm's Profit-Sharing Plan that runs from October to September each year. The scheme enables staff to share in the profits of the firm. Payment is usually c£1,000. Paid in December
  • Employee referral scheme. Assistant Manager level and below, including support staff, will attract a referral reward of £5,000, Manager level or above, will attract a referral reward of £10,000
  • New client referral scheme. Members of staff introducing a new client to the firm, have the potential to receive a referral payment of up to 10% of the first year's total fees
  • Staff have access to health assessments, cancer screenings and health cash plans through the flexible benefits programme
  • Access to a number of additional benefits with preferential rates under the flexible benefit programme, health cash plans, health screening/GP support, critical illness cover, dental and travel insurance, Techscheme, Cyclescheme, Gymflex and a Workplace ISA
  • Paid travel expenses when working at offices other than your contracted office
  • Saffery Champness is committed to being a fully inclusive employer and have a huge focus on ED&I. Upon joining the firm, you will have the opportunity to join a number of people network groups as well as be a part of the growing ED&I network

Job Type:
Permanent
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