Paediatric Spa - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

NHS AfC:
Band 4

Main area

Childrens Hospital

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Grade

NHS AfC: Band 4

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Contract

Permanent

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Hours

Full time hours per week

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Job ref

Site

Queens Medical Centre

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Town

Nottingham

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Salary
- £25,147 - £27,596 per annum
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Salary period

Yearly

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Closing

19/06/2023 23:59Job overview

A vacancy has arisen for a Speciality PA to join the Family Health Paediatric admin team based at the Nottingham Queens Medical Centre Campus.

Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams.

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.

Main duties of the job

In addition to the summary you need to familiarize yourself with full Job Description and Person Specification documents attached.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure.

You will be able to work as part of a team to ensure the smooth running of a busy department.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

The successful applicant will have obtained 5 GCSE passes which will include English Language and Maths at grade C or above, will have a word processing or typing qualification (or experience); NVQ level 3 in Administration or equivalent experience.

The successful applicant will have excellent audio typing skills and be competent in the use Microsoft packages. Work based experience within hospital or health care setting is desirable but not essential

Working for our organisation

The Specialty PA is an integral part of the Family Health Paediatric team. We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways.

We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Detailed job description and main responsibilities

To manage Advice & Guidance requests.

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines.

Establish and maintain admin systems/databases.

Dealing with incoming mail, results/reports management.

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant.

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters as required.

Person specification

Training & Qualifications

Essential criteria

Minimum 3 GSCEs or equivalent to include English Language
NVQ level 3 in administration or equivalent

Desirable criteria

ECDL or equivalent ICT

Experience

Essential criteria

Minimum of 2 years secretarial experience
Audio Typing experience
Minute taking experience
Experience in using Microsoft Office

Desirable criteria

Knowledge of National RTT targets
Knowledge of hospital IT systems, e.g. Medways PAS, Notis and Winscribe

Communication and relationship skills

Essential criteria

Must be able to clearly and accurately convey information verbally and in written format
Can complete letters, forms, reports & tables using computerised technology from information collected
Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues
Has ability to motivate, coach and mentor others within the team
Can work well within a team and have the ability to cross cover

Analytical and Judgement skills

Essential criteria

Able to use judgement to make decisions in order to solve problems/enquiries
Works in line with organisational targets and objectives

Planning and organisation skills

Essential criteria

Demonstrates an ability to organise own work schedule
Works within prescribed deadlines
Ability to prioritise workload

Physical skills

Essential criteria

Frequent use of VDU equipment
Frequent sitting at a keyboard

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.

Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confid