Part Time Administrator - Copford, United Kingdom - SVC Solutions

SVC Solutions
SVC Solutions
Verified Company
Copford, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Part time
Description
Salary 23k depending on experience (pro-rata)

  • 20 days holiday + bank holidays raising by 1 extra day each full year of service to a maximum of 5 (prorata)
  • Pension scheme
  • Profit Share Scheme
  • Death in Service

About the Role:


As a QHSE & HR Administrator, you will be the first point of contact for customers seeking Compliance and H&S information and you will assist the QHSE Manager and HR & Business Support Manager to fulfil the department's responsibilities.


This is a part-time position working 16 hours a week to begin with however, more hours may be available in time, so a degree of flexibility is required.


Key responsibilities within this role include:

  • Monitoring and responding to the department's Compliance mail box
  • Completing Customer H&S/Compliance questionnaires (forms and portals)
  • Administrative updates of Risk Assessments, COSHH, Policies (as per H&S Manager)
  • Updating other QHSE and HR documents as required
  • Maintaining H&S accreditation portals (CHAS, Safecontractor, Constructionline, Avetta, Altius)
  • Coordinating subcontractors' approval process
  • Arranging and recording H&S training
  • Completing and recording DBS checks
  • Arranging and recording fire extinguisher servicing
  • Completing and recording annual driving licence checks via DVLA's website
  • Carrying out and recording DSE assessments
  • Ordering and recording first aid kits
  • Recording accidents and maintaining accident statistics spreadsheet
  • Scheduling H&S meetings, producing agendas and taking minutes
  • Minuting HR meetings
  • Creating new starter packs
  • Dealing with any leavers scan and save leavers folder
  • Completing and coordinating security clearances for Service Engineers
  • Scheduling QHSE & HR reminders
  • Assisting the QHSE Manager with any other tasks as required
  • Assisting the HR Manager with any other tasks as required
  • Covering Reception during holidays and sickness
  • Keeping QHSE instructions folder updated with new instructions and process changes.

Essential qualifications, experience, skills:

  • Strict adherence to confidentially
  • Excellent knowledge of MS Office (Word, Excel and Outlook)
  • Experienced administrator
  • Flexibility on hours/days worked
  • Highly motivated and organised
  • Ability to multitask with attention to detail
  • Able to communicate effectively
  • Minute taking experience

INDHIGH

Job Types:
Part-time, Permanent

Part-time hours: 16 per week


Salary:
£23,000.00 per year


Benefits:


  • Company pension
  • Free parking

Schedule:

  • Day shift

Ability to commute/relocate:

  • Copford: reliably commute or plan to relocate before starting work (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
One location
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