Document Solutions Coordinator - Nottingham, United Kingdom - Browne Jacobson

Browne Jacobson

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Vacancy details:

Document Solutions Coordinator - Evenings:

Vacancy type

Specialist

Level

Junior

Business area

Support

Duration

Permanent

Hours

4pm10pm

Location

Nottingham

Reference number

Job title

Document Solutions Coordinator

Team

Legal Support Services

Vacancy owner

Jonah Philpott

At Browne Jacobson, we've always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.

With offices in Birmingham, Cardiff, Dublin, Exeter, London, Manchester and Nottingham, we're a UK & I based law firm with an international reach

Our sectors include:

health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics.

We nurture talent at all levels and from every background and celebrate what makes people individuals.

Law needs all voices to reflect the society it serves which is why all qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age.

We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance.

We focus on wellbeing and individuality, so that all our people can thrive.

What does the role actually involve?

Assist in the allocation of workloads to team members
Deputising in the absence of the Team Leader
Ensure that the services consistently meet the requirements of our clients
Continually promoting Business Operations' services across the firm, ensuring that the service is aligned to the business needs
Ensuring the team are working to SLAs and achieving set targets
Helping maintain development plans for all members of the team in relation to IT, information security and all of the equipment within the function.
Printing/ reprographic services;
Scanning services
Electronic document creation and transmission
Incoming and outgoing mail services
Records management

What technical skills are required for someone to be successful and enjoy the role?

Excellent IT skills with a minimum typing speed of 45wpm and good understanding and experience of using the following:
MS Outlook, Word, Excel, PowerPoint
Adobe
Knowledge of Kofax Capture, MicroDicom, icompli, SeeUnity, Visual files, Fiery print driver, electronic fax systems, workflow ticketing, document management & case management systems would be an advantage

Person specification

Who would be a good fit for this role?
As part of the document solutions team, you would be expected to have the following skills and experience:

Supervisory experience in a document production/ distribution environment
Ability to adapt to change and understand the need to develop processes
Working under pressure and being able to deal with a challenging yet rewarding environment
Keen to help advise and educate clients to enable them to make life easier for the services the team provide
Effective communicator with the ability to build and maintain relationships with clients & colleagues
Good organisational skills, with the ability to multitask
A proactive, professional and flexible approach to meet clients' needs
Ability to work to tight deadlines in a calm and controlled manner and to be able to effectively manage business expectations
Being flexible with working hours depending on the operational needs of the business
Demonstrable experience of problemsolving, as well as building and development of relationships with clients and peer group
Demonstrable experience of motivating teams & building team morale